HR & Admin Assistant

Job Description:

• Reviews and maintains written and computer files, plus conducts data entry.
• Assists in the coordination of administrative functions, including budget, travel bookings, process trip ticket of service vehicles, meetings, and clerical duties.
• Coordinates operations, including purchasing, equipment handling, property management inventory, building, and disposal.
• Maintains complete stock of all office supplies and accuracy of inventory.
• Coordinates and schedules meetings and conferences. Manage calendaring activities, coordinate schedules, finalize meetings, product presentation, and schedule conference calls.
• Perform clerical functions such as preparing correspondence, and processing expenses.
• Update contact management information. Organize and maintain client files
• Prepare mail and courier labels. Manage expense reports, invoice submissions, and reimbursements.
• Provide outstanding customer support to address client inquiries and concerns promptly and professionally.
• Communicate effectively with clients and team members to ensure smooth operations and client satisfaction.
• Implement and optimize workflows to streamline processes and improve efficiency.
• Provide administrative support to ensure efficient operation of the office.
• Assist in the preparation of reports, research data, and presentations needed by the Group.
• Handle correspondence and documents sent through email or via foot messenger to ensure confidentiality.
• Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
• Order office and pantry supplies, restrooms consumables, cleaning materials/chemicals, and manage stocks.
• Take detailed notes during meetings and discussions to ensure accurate documentation and follow-up
• Take and ensure all received documents are given to the appropriate staff member on time.
• Performs such other task-related functions that may be assigned from time to time.

Qualifications:

• Bachelor's degree in Business Administration, Management, or related field preferred.
• One to Two years proven experience as an administrative assistant, or in a similar role.
• Familiarity with office management procedures and basic accounting principles.
• Proficiency in MS Office (MS Excel and MS Word, in particular) Google Workspace, MS Outlook and MS Teams.
• Experience with database management and data entry.
• Previous experience in supporting budget activities and financial management is a plus.
• Familiarity with procurement processes and vendor management.
• Experience in coordinating logistics and operations.
• Knowledge of office health and safety procedures.

Why Work with Us?

• Government Mandated Benefits (SSS, PhilHealth, PagIBIG, 13th Month)
• Paid Time Off upon Hiring plus Menstrual Leave
• Health Card with Dependent/s
• Group Life Insurance
• Company Events and Monthly Activities

For interested applicants, click APPLY NOW and submit your application. For inquiries, you may contact 09457951289.

Job Types: Full-time, Permanent

Pay: Php25,000.00 - Php35,000.00 per month

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Health insurance
• Life insurance
• Opportunities for promotion
• Paid toll fees
• Pay raise
• Promotion to permanent employee

Application Question(s):

• What is your expected monthly salary?

Education:

• Bachelor's (Preferred)

Experience:

• HR & Admin: 1 year (Preferred)

Work Location: In person