Admin Specialist (Mandaluyong)

Job Description:

• Assists in the coordination of administrative functions, including budget, travel bookings, process trip ticket of service vehicles, meetings, and clerical duties.
• Coordinates with operational administrative requirements including purchasing, equipment handling, property inventory, and building admin.
• Maintains complete stock of all office supplies and accuracy of inventory.
• Coordinates and schedules meetings and conferences. Manage online calendar of activities.
• Prepares admin-related correspondence, and processing of expenses.
• Update contact management information. Organize and maintain client files.
• Prepares expense reports, invoice submissions, and reimbursements.
• Provides prompt stakeholder support to address admin-related inquiries and concerns professionally.
• Implements and optimize workflows to streamline processes and improve efficiency.
• Assists in the preparation of reports, research data, and presentations needed by the team.
• Ensures that correspondence and documents sent through email or via printed media are transmitted within the agreed turnaround time.
• Takes detailed notes during meetings and discussions to ensure accurate documentation and follow-up
• Assists with budgetary activities related to Accounting, HR, and Admin.
• Conducts reviews, surveys, and collects information on administrative matters.
• Handles and tracks the admin section’s financial flow, initiatives and activities within the approved budget allocation.
• Process local/governmental renewal of permits including documentation for fleet management such as vehicle registration and required insurances.
• Orders office and pantry supplies, restrooms consumables, cleaning materials/chemicals, and stocks monitoring.
• Performs such other task-related functions that may be assigned from time to time.

Qualifications:

• Bachelor's degree in Business Administration, Management, or related field preferred.
• One to Two years proven experience as an administrative assistant, or in a similar role.
• Familiarity with office management procedures and basic accounting principles.
• Proficiency in MS Office (MS Excel and MS Word, in particular) Google Workspace, MS
• Outlook and MS Teams.
• Experience with database management and data entry.
• Previous experience in supporting budget activities and financial management is a plus.
• Familiarity with procurement processes and vendor management.
• Experience in coordinating logistics and operations.
• Knowledge of office health and safety procedures.

Why Work with Us?

• Government Mandated Benefits (SSS, PhilHealth, PagIBIG, 13th Month)
• Paid Time Off upon Hiring plus Menstrual Leave
• Health Card with Dependent/s
• Group Life Insurance
• Company Events and Monthly Activities

For interested applicants, click APPLY NOW and submit your application. For inquiries, you may contact 09457951289.

Job Types: Full-time, Permanent

Pay: Php25,000.00 - Php30,000.00 per month

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Health insurance
• Life insurance
• Opportunities for promotion
• Paid toll fees
• Pay raise
• Promotion to permanent employee

Application Question(s):

• What is your expected monthly salary?

Education:

• Bachelor's (Preferred)

Experience:

• Administrative: 2 years (Preferred)
• Procurement / Purchasing: 2 years (Preferred)
• Vendor Management: 2 years (Preferred)

Work Location: In person