Admin & Operations Assistant (Mandaluyong)

3.5 out of 5 stars

Mandaluyong

PHP 25,000 - PHP 30,000 a month

Job details

Mandaluyong

Job Description:

Perform general administrative, clerical, and executive support tasks to ensure organizational sustainability
Provide daily reports directly to the Operations Manager and consolidate reports from various departments as required.
Coordinate and liaise with the HR Outsourcing Partner and provide assistance in handling timekeeping and payroll, manage personnel database and monitor employee attendance
Coordinate with Finance and Accounting Outsourcing Partner to process invoices, make payments, and track receipts
Manage the office space and ensure cleanliness and readiness. Ensure conference rooms and other meeting spaces are prepared prior to use.
Receive and forward communications to different staff and departments
Perform clerical duties, such as filing, answering phone calls, and responding to emails
Oversee facility management and maintenance and coordinate with outside vendors and contractors
Maintain records and databases of employee information and company operations
Manage inventory of office supplies; purchase supplies and equipment when needed
Operate office machineries such as computers, photocopiers, and printers
Flexibly undertake additional responsibilities as assigned, demonstrating adaptability and a commitment to organizational success.

Qualifications:

Bachelor’s degree in Business Administration, Office Management, or related fields.
Additional certifications in administrative support, office management, or related disciplines are advantageous.
Minimum of 3–5 years of experience in administrative, clerical, or executive support roles, ideally within the engineering, construction, or consulting industries.
Proficiency in office productivity software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Familiarity with HRIS, payroll systems, and finance software for coordination with outsourcing partners.
Skilled in managing email systems, scheduling tools, and other communication platforms.
Competence in operating and troubleshooting office equipment, including computers, photocopiers, and printers.
Strong organizational and multitasking skills to manage reports, records, and office inventories.
Basic knowledge of facility management and vendor coordination.
Ability to create professional documents, reports, and presentations tailored to executive-level standards.
Excellent communication skills, both written and verbal, for liaising with internal staff, outsourcing partners, and external stakeholders.
Strong project management skills with an ability to handle multiple projects and deadlines efficiently.
Ability to work effectively with diverse teams and collaborate with stakeholders across departments.
Completion of documentation projects within defined timelines, with timely updates and collaboration.