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Job Description: To provide administrative and liaison support to section that will be assigned to (Billing, Export, Import, Regulatory, or Support).

Qualifications:

· Fresh graduates and entry level applicants are encouraged to apply (Customs Administration/Supply Chain courses)

· Experience or knowledge with Aviation/MRO Industry is an advantage

· Familiar with basic logistics process - Import & Export

· Good communication and interpersonal skills

· Proficient in Microsoft Office

Billing:

· Scanning of approved/signed billing invoices and other supporting docs (air waybill, vendor shipping invoice).

· Assist on verification and checking of accuracy of charges/billing invoices from forwarder & courier.

· Coordination with marketing team regarding on updated freight contract to customer per check

· Liaison: To route all billing invoices for proper endorsement

Export:

· Entry/LIPAD pass: On time and application and processing. Ensure prior arrival of the bulky shipment Tally letter has been approved and tagged.

· To assist on creation of shipping invoice and packing list to be forwarded to the nominated forwarder /courier. To update the monitoring list on shared file

· Received invoices and packing list should be scanned and saved on the shared drive and to file properly on the archive area.

· Shipment preparation: Readiness of shipment for pick up including the approved and signed out gate pass.

Import:

· Daily shortages sheet updates: Assisting to provide DSS update in ensuring that Aircraft Check and operations requirements will be met. Gathering of information coming from the forwarder and courier updates. This activity will be performed twice a day (by morning and afternoon)

· Courier & forwarder Coordination: Given a light check aircraft, to monitor all incoming shipments and coordinate with the courier or forwarder. Monitoring from the shipment collection up to shipment arrival in Philippine customs. In case of delay or arising issues coordination to courier forwarder takes place.

· Collection of pre-alert documents: Once the pre-alert documents have been provided through soft copy. Proper monitoring from the uplift, transit location and destination airport. If delay is encountered, escalation to courier/forwarder shall take place. If no response is received from the service providers, escalation to senior staff member for their immediate action.

· Forwarders KPI: On a daily basis, proper tabulation on all on time shipment versus delayed shipment. All this data shall be consolidated every end of the month and provide the summary report to the senior staff.

Regulatory:

· Liaison: To proceed with all regulating agencies to submit all related application once we received all necessary requirements from the customer or supplier. Follow up with regulating agencies for the status of submitted application. In case there are arising issues, escalation to immediate superior shall take place.

· Management of approved permit: Archive file should always be available for checking and verification by the regulatory, customer and other departments from the company.

· Monitoring validity of permit: To provide updates to immediate superior on all permits nearing expiration and the action plan to start the application immediately including the completion of necessary requirements

· Daily meeting: Provide updates on materials requiring permit(s). If application has started, advise when the approval and release is.

Support:

· Document management: Receive all shipping documents from KN warehouse to be filed on archive folder.

· Encode all information stated on the shipping documents to be filed on shared folder.

· Scan and save through shared folder and proper filling.

· Secure entry pass approval from security department. Timely coordination and securing of entry pass when needed.

Work Location: In person