Accounts Payable Associate (US)

Work Setup & Schedule:

• Hybrid (Mon-Fri, 5:00PM – 2:00AM PH time)

What you’ll be doing:

• Manage the timely and accurate processing of vendor invoices, employee reimbursements, and payment vouchers in accordance with company policies and US accounting standards.
• Own end-to-end payment runs, including preparation, execution using NetSuite and other payment platforms, and distribution of remittance advices.
• Perform two-way and three-way matching (invoice, purchase order, and receiving documents) to validate payment accuracy.
• Process vendor payments and reimbursements while ensuring appropriate approvals, coding, and documentation are in place.
• Maintain receipts and supporting documents for purchases in line with policy and procedural requirements.
• Manage and action the Accounts Payable inbox, responding to vendor and internal stakeholder inquiries regarding invoices and payment status.
• Investigate and resolve invoice discrepancies, pricing variances, and payment issues prior to payment processing.
• Establish and maintain effective working relationships with vendors and internal departments to resolve creditor issues accurately and in a timely manner.
• Monitor Accounts Payable activities to ensure payments are made within agreed trading terms and escalate issues as required.
• Work collaboratively with relevant stakeholders and actively participate in team meetings and team cohesion activities.
• Review and reconcile vendor statements and aging reports, including supplier account reconciliations.
• Support the month-end close process, including AP accruals, cut-off procedures, reconciliations, and month-end reporting.
• Prepare monthly AP reports for finance leadership and support ad-hoc reporting requirements.
• Assist with audit requests by providing required documentation and explanations.
• Support ad-hoc initiatives such as annual 1099 processing and vendor payment term reviews.
• Ensure compliance with internal policies, procedures, work instructions, and applicable legislative or regulatory requirements.
• Maintain accurate, complete, and audit-ready records and documentation, including legally defensible case notes where required.
• Assist with monitoring compliance with AP controls and contribute to process improvements that enhance efficiency and accuracy.
• Support ad-hoc projects related to accounts payable, accounts receivable, general bookkeeping, and operational accounting.
• Perform other duties within the scope of skills, experience, and role requirements to support overall finance and operations objectives.

Required Qualifications:

• Bachelor’s degree in Accounting, Finance, or a related field (or equivalent practical experience).
• 2–3 years of hands-on Accounts Payable experience supporting a US-based company.
• Working knowledge of US GAAP principles related to AP and expense recognition.
• Experience using accounting or ERP systems (e.g., NetSuite, QuickBooks, Sage, or similar).
• Strong proficiency in Microsoft Excel (e.g., data validation, lookups, basic reconciliations).
• Experience in processing high-volume transactional environment

Preferred Qualifications:

• Experience supporting month-end close and AP accruals.
• Familiarity with payment platforms (ACH, wires, bill-pay systems, or virtual cards).
• Experience working in a shared services, outsourcing, or client-service environment.

Core Competencies:

• High attention to detail and accuracy in transactional processing.
• Strong organizational and time-management skills, with the ability to meet deadlines.
• Clear written and verbal communication skills when dealing with vendors and internal teams.
• Ability to work independently while collaborating effectively with remote stakeholders

What D&V Philippines can offer you:

D&V Philippines is a place where you can build and grow your
career because we invest in your training and development. You’ll
be a key player in our mission to deliver high-quality, cost-effective
finance and accounting services for CFOs and professional
services firms in Australia, Asia-Pacific, Europe, the United States,
and the United Kingdom.

You’ll also get to enjoy these perks on top of the essential
employee benefits:

• Competitive salary with non-taxable allowances
• Health and wellness benefits
• Vacation and sick leave credits
• Yearly company and employee performance bonuses
• Free meal during office days
• Parent-friendly office
• Training and certifications
• CPD Training Assistance and PRC license renewal reimbursement
• Year-round employee engagement activities

Our team is currently reviewing applications, and we will be in touch with you if we feel that your experience aligns with the needs of the role. Please be patient, as this process can take a little time.

Thank you again for your interest in joining our team. We wish you the best of luck!

Benefits:

• Company events
• Flexible schedule
• Flextime
• Health insurance
• Life insurance
• Opportunities for promotion
• Pay raise
• Promotion to permanent employee
• Staff meals provided
• Work from home

Work Location: Hybrid remote in Makati