PROJECT AND SYSTEMS COORDINATOR

Project & Systems Coordinator

About Us

Creen is a growing outsourcing and operational support company helping Australian businesses scale through reliable remote teams and structured systems.

We specialise in providing high-quality offshore support across administration, operations, project coordination, customer support, marketing, and business systems, helping companies improve efficiency, reduce operational bottlenecks, and focus on growth.

At Creen, we believe great remote teams are built through accountability, strong communication, and operational excellence. We work closely with our clients to create long-term partnerships by providing team members who are proactive, detail-oriented, and aligned with business goals.

Our culture values:

• Accountability
• Continuous improvement
• Reliability
• Clear communication
• Systems and organisation
• Long-term growth

As we continue to grow, we’re looking for team members who take ownership of their work, thrive in structured environments, and want to be part of building something meaningful.

About the Role

We’re looking for a highly organised and detail-oriented Project & Systems Coordinator to support the day-to-day operations of a growing Australian plumbing business.

This is a part-time remote role ideal for someone who thrives in structured systems, enjoys keeping things organised, and takes pride in making sure nothing falls through the cracks.

You’ll work closely with leadership to maintain operational accuracy across project management, admin systems, supplier coordination, job tracking, and reporting.

This is not a customer service role; it’s an operations and systems-focused position for someone who loves organisation, follow-through, and accountability.

What You’ll Be Responsible For

Project & System Management

• Create and maintain jobs, tasks, and project records
• Upload and organise plans, drawings, and contracts
• Maintain accurate project documentation and version control
• Keep operational systems updated and organised

Purchase Orders & Bill Processing

• Raise purchase orders
• Match supplier bills to POs
• Apply accurate job and cost coding
• Resolve invoice upload issues
• Track and follow up supplier credits

AroFlo & Xero Administration

• Maintain clean system integrations
• Push and review coded bills
• Review and organise financial records
• Assist with reconciliation preparation

Timesheets & Payroll Support

• Review employee timesheets
• Verify rates and coding accuracy
• Enter approved timesheets into systems
• Follow up missing receipts and documents

Pipeline & Reporting

• Update developer/project pipelines
• Track project statuses and follow-ups
• Produce weekly operational reports
• Flag overdue actions and admin risks

File & Drawing Management

• Download and organise architectural/design files
• Maintain folder structure and revision control
• Upload drawings into estimating platforms

What We’re Looking For

Required Skills & Experience

• Strong attention to detail
• Excellent organisational skills
• Strong written English communication
• Ability to follow structured processes
• High accountability and reliability
• Comfortable working independently

Preferred Experience

Experience with any of the following is highly regarded:

• AroFlo
• Xero
• Outlook
• Excel / Google Sheets
• Project administration
• Construction, trades, or operations support
• Remote admin or VA experience

Ideal Candidate

You’re someone who:

• Notices small details others miss
• Loves systems and organisation
• Takes ownership of tasks
• Follows through consistently
• Works well with checklists and workflows
• Communicates clearly and professionally
• Enjoys operational support work

Role Details

• Part-time remote position
• Australian business hours
• Opportunity for long-term growth
• Training provided for systems and workflows

To Apply

Please send:

• Your updated resume
• A short introduction about yourself
• Your relevant admin/systems experience
• The software/tools you’ve used before
• Your internet speed and computer setup

Include the subject line: Application – Project & Systems Coordinator

We’re looking for someone reliable, proactive, organised, and committed to helping build operational excellence.

Pay: Php15,000.00 - Php22,000.00 per month

Benefits:

• Work from home

Experience:

• Aroflo: 1 year (Preferred)
• Xero: 1 year (Preferred)

Work Location: Remote