Sales Documentation Assistant

Job Purpose

• To provide administrative and operational support to the department by coordinating with stakeholders (brokers, agents, buyers, HDMF & bank) and ensuring accurate and timely submission and processing of documentation requirements.
• To maintain accurate records, ensure proper documentation of buyers’ accounts, and support the efficient functioning of the department’s day-to-day operations.

Duties and Responsibilities

• Coordinate with the sales team, sales admin, buyers, brokers, and agents for the timely submission of documentary requirements.
• Communicate with the sales admin to ensure accurate and complete buyers’ information and requirements.
• Encode buyers’ information and maintain updated records in the system.
• Assist in the preparation and review of loan folders before submission to HDMF, banks, and in-house financing.
• Support in preparing contracts, including Contract-to-Sell and Deed of Absolute Sale, and ensure timely delivery to buyers.
• Monitor and update the status of accounts, including outstanding requirements, payments, and follow-ups.
• Perform administrative tasks such as filing, scanning, photocopying, and managing documents for efficient record-keeping.
• Assist in preparing reports for weekly and monthly department meetings.

Job Requirements

• Graduate of any business and management-related courses
• Proficient in Microsoft Excel, Word, and PowerPoint
• Strong organizational and multi-tasking skills
• Excellent communication and coordination abilities
• Detail-oriented with a focus on accuracy in encoding and documentation
• Able to work under pressure and meet deadlines
• Honest, trustworthy, and with pleasing personality
• Preferably with experience in administrative tasks or real estate documentation

(advantage but not required)

Pay: Php18,000.00 - Php21,000.00 per month

Benefits:

• Company Christmas gift
• Company events
• Health insurance

Work Location: In person