HR and Building Admin Manager

The HR and Admin Manager is responsible for overseeing the overall Human Resources functions and administrative operations of the PEME clinic, ensuring efficient workforce management, regulatory compliance, employee relations, facilities administration, safety, security, and operational readiness of the clinic premises.

The role plays a critical function in maintaining a professional, compliant, safe, and service-oriented clinic environment that supports seamless medical operations for seafarers, clients, accredited principals, and government regulatory bodies.

The position also ensures alignment with Philippine labor laws, DOH requirements, maritime industry standards, occupational safety regulations, and company policies.

Key Duties and Responsibilities

A. Human Resources Management

1. Recruitment and Talent Acquisition

• Lead end-to-end recruitment activities for clinic personnel and consultants
• Ensure timely manpower deployment based on clinic operational requirements.
• Coordinate onboarding, orientation, and employee documentation.
• Maintain updated manpower plantilla and staffing forecasts.

2. Employee Relations

• Foster positive employee engagement and workplace culture.
• Handle employee concerns, grievances, disciplinary actions, and conflict resolution.
• Conduct administrative investigations and prepare incident reports.
• Implement employee engagement and wellness initiatives.

3. Performance Management

• Oversee performance evaluation processes.
• Monitor employee productivity and compliance with KPIs.
• Recommend training, coaching, and development interventions.
• Assist department heads in performance improvement planning.

4. Compensation and Benefits Administration

• Oversee payroll coordination and attendance monitoring.
• Ensure proper administration of:
• Government mandated benefits
• Leaves
• HMO
• Insurance
• Overtime
• Ensure compliance with:
• SSS
• PhilHealth
• Pag-IBIG
• DOLE regulations

5. Policy Development and Compliance

• Develop and implement HR policies, procedures, and employee handbook.
• Ensure compliance with:
• Philippine Labor Code
• DOLE regulations
• Data Privacy Act
• Occupational Safety and Health Standards
• Maintain confidentiality of employee records and clinic documents.

6. Training and Organizational Development

• Identify training needs and coordinate internal/external learning programs.
• Conduct orientation programs on:
• Company policies
• Workplace conduct
• Safety procedures
• Customer service excellence
• Maintain employee training records and compliance certifications.

B. Building and Administrative Management

1. Facilities and Building Administration

• Oversee daily administrative and facility operations of the clinic.
• Ensure cleanliness, orderliness, and operational readiness of all clinic areas.
• Supervise:
• Housekeeping
• Maintenance personnel
• Security personnel
• Utility staff
• Ensure proper maintenance of:
• Air conditioning systems
• Electrical systems
• Plumbing
• Elevators
• Clinic equipment support facilities

2. Safety and Security Management

• Ensure compliance with workplace safety regulations and emergency preparedness.
• Implement building safety protocols and evacuation procedures.
• Coordinate fire safety inspections and emergency drills.
• Serve as liaison with:
• Building management
• Local government units
• Safety inspectors
• Regulatory agencies

3. Asset and Inventory Administration

• Maintain records of clinic assets, office equipment, and furniture.
• Oversee issuance and accountability of company properties.
• Coordinate preventive maintenance schedules.

C. Regulatory and Clinic Support Functions

• Assist management during DOH inspections, audits, and accreditation activities.
• Ensure administrative readiness for:
• DOH licensing
• Maritime client audits
• ISO or quality audits
• Company inspections
• Support clinic operational continuity during peak applicant volume.
• Coordinate with department heads to ensure smooth clinic workflow and patient experience.

Qualifications

Educational Background

• Bachelor’s Degree in:
• Human Resources Management
• Psychology
• Business Administration
• Industrial Relations
• or related field
• Master’s Degree is an advantage.

Experience

• At least 5–7 years of progressive HR and administration experience.
• Preferably with experience in:
• Healthcare industry
• Diagnostic clinics
• PEME clinics
• Maritime industry
• Minimum 3 years in managerial or supervisory capacity.

Knowledge and Skills

• Strong knowledge of:
• Philippine Labor Laws
• DOLE regulations
• Occupational Safety and Health Standards
• HR systems and procedures
• Strong leadership and people management skills.
• Excellent communication and interpersonal skills.
• Strong organizational and problem-solving abilities.
• Ability to handle confidential information professionally.
• Proficient in:
• Microsoft Office
• HRIS systems
• Administrative reporting

Key Competencies

• Leadership and Team Management
• Strategic Thinking
• Decision-Making
• Conflict Resolution
• Operational Excellence
• Customer Service Orientation
• Compliance Management
• Crisis Management
• Attention to Detail
• Time Management

Working Conditions

• Full-time managerial role.
• May require extended working hours during:
• DOH inspections
• Clinic audits
• Emergency facility concerns
• High-volume operational periods
• May handle multiple clinic branches or facilities if required.

Authority and Decision-Making

The HR and Building Administration Manager is authorized to:

• Recommend hiring, disciplinary actions, and employee movement.
• Implement HR and administrative policies.
• Coordinate with external vendors and government agencies.
• Recommend operational improvements for workplace efficiency and safety.
• Escalate critical operational and compliance concerns to management.

Pay: Php50,000.00 - Php70,000.00 per month

Benefits:

• Additional leave
• Free parking
• Life insurance
• On-site parking

Ability to commute/relocate:

• Makati: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• Have you worked in healthcare or other relevant industries?
• What's your expected monthly basic salary?
• How much notice are you required to give your current employer?

Experience:

• Human resources: 3 years (Required)
• Human Resource Manager: 2 years (Required)
• Building Administration: 1 year (Preferred)

Work Location: In person