Payroll and Accounting Officer

Tooldox Inc. is a BIM and digital construction services company specializing in 3D scanning, point cloud, and Building Information Modeling (BIM) solutions. We are looking for a highly organized and dependable Accounting Assistant to join our team onsite in Ortigas Center.

This role is heavily focused on payroll processing, accounting support, financial organization, and administrative coordination. The selected candidate will work closely with management and an external senior accounting consultant to help maintain accurate payroll and accounting operations across the company.

Our Culture

At Tooldox, we value accountability, initiative, teamwork, and continuous improvement. We aim to build a professional yet collaborative environment where motivated individuals can grow their careers while contributing meaningfully to company operations and long-term success.

Key Responsibilities - Payroll & Accounting

• Process and manage payroll accurately and on time using software-generated reports, attendance logs, overtime records, and timesheets
• Verify employee attendance, deductions, allowances, and payroll-related documentation
• Coordinate payroll concerns and maintain confidentiality of payroll information
• Maintain accurate accounting records including accounts payable, accounts receivable, expenses, reimbursements, and bank reconciliations
• Assist in preparing invoices, billing summaries, and financial tracking reports
• Support filing and monitoring of SSS, PhilHealth, Pag-IBIG, and other government-related contributions
• Coordinate with the company’s external senior accounting consultant regarding accounting procedures, compliance, reporting, and BIR requirements
• Organize and maintain accounting files, payroll records, and financial documentation
• Assist management in improving internal accounting and payroll workflows

Administrative Support

• Assist with daily office administrative tasks and operational coordination
• Organize company files, permits, records, and documentation
• Coordinate office supplies, procurement, and vendor transactions
• Assist with scheduling, correspondence, and internal administrative support
• Support permit renewals and compliance-related requirements
• Tally production timesheets of staff

Qualifications

• Graduate of BS Accountancy, Management Accounting, Accounting Technology, Financial Management, or related field
• CPA license is not required, but applicants should preferably be within 2 years of taking or qualifying for the CPA board exam
• At least 2 years of experience in payroll, bookkeeping, accounting support, or administrative accounting work
• Strong understanding of payroll processing, financial organization, and accounting principles
• High attention to detail, accuracy, confidentiality, and organization
• Proficient in Microsoft Excel, Word, and accounting-related software
• Excellent written and verbal communication skills
• Willing to learn and work closely with management and external accounting consultants
• Knowledge or interest in AI automation tools, workflow automation, ChatGPT, Claude, spreadsheets automation, or simple vibe coding is a big plus
• Familiarity with modern productivity tools and willingness to improve company workflows through automation is highly preferred
• Must be willing to work onsite in Ortigas Center, Pasig City
• Immediate availability is an advantage

What We Offer

• Competitive Salary
• HMO Coverage
• Paid Vacation and Sick Leave
• Overtime Compensation
• Performance-Based Salary Increase
• Performance Bonus
• Professional Development Opportunities
• Training and Mentorship
• Company Events and Team Activities
• Supportive and Collaborative Work Environment

Job Details

• Full-Time Position
• Flexible Working Hours
• Monday to Friday Onsite Work
• Following US Holidays
• Occasional Saturday Work Depending on Operational Needs

Job Types: Full-time, Permanent

Benefits:

• Company events
• Flexible schedule
• Health insurance
• Opportunities for promotion
• Paid training
• Pay raise

Application Question(s):

• How many employees’ payroll have you handled before? What payroll process or software did you use?
• If hired, how soon can you start?
• Rate your proficiency in Microsoft Excel from 1–10 and explain what functions or reports you are comfortable creating. (Examples: VLOOKUP/XLOOKUP, Pivot Tables, formulas, payroll summaries, tracking sheets, etc.)

Work Location: In person