procore jobs

Position Title: Projects Administrator (AU Construction)

Schedule: Monday – Friday, 9:00 am - 5:30 pm NSW, AU Time or 7:00 AM – 3:30 PM PH Time

Holiday to follow: NSW, AU Holidays

Workdays: Mon - Fri

Work Set-up: Work From Home or office

Work Details: Full-time

Role Overview

Our NSW based client is seeking a detail-oriented and proactive Project Administration to support construction project delivery through administration, procurement coordination, compliance management, and project systems support. This role is ideal for someone with strong organizational skills, experience using construction project management platforms, and the ability to work closely with Project Managers and Contract Administrators in a fast-paced construction environment.

The successful candidate will play a key role in maintaining project documentation, supporting procurement and tendering activities, and ensuring accurate project data management across multiple systems.

Key Responsibilities

Tendering & Procurement

· Send tender and quotation requests to subcontractors and suppliers

· Procure materials under the instruction of the Project Manager (PM) or Contract Administrator (CA)

· Prepare purchase orders and subcontract agreements for PM or CA review

· Coordinate supplier and subcontractor documentation as required

Contracts & Compliance

· Request, track, and maintain subcontractor licences and insurance records

· Prepare project safety documentation using company templates and safety systems

· Maintain accurate compliance and project-related records

Project Administration

· Set up and maintain project information within Procore, including:

o Project directory

o Head contract details

o Billing periods

o General project data entry

· Upload subcontractor and supplier invoices for PM approval

· Assist with RFI administration, drawing revisions, and project documentation updates

· Support ongoing project tracking and system administration requirements

Estimating & Commercial Support

· Assist with simple take-offs and quantity checks using Procore or related systems

· Prepare draft progress claims under PM or CA instruction

· Support tendering and estimating activities as required

· Quantity Surveying and estimating experience will be highly regarded

Project Scheduling

· Draft project programmes using Microsoft Project based on provided Work Breakdown Structures (WBS) and key project dates

· Assist with maintaining accurate project timelines and scheduling updates

Key Skills & Qualifications

· Previous experience in project administration within the construction industry

· Proficiency in Procore or similar construction project management systems

· Strong skills in Microsoft Word, Excel, Outlook, and Microsoft Project

· Experience using Xero for project or financial administration support

· Excellent organizational and administrative skills

· Strong written and verbal English communication abilities

· High attention to detail and ability to manage multiple priorities

Highly Regarded/Advantageous

· Quantity Surveying or estimating experience

· Experience supporting commercial construction projects

· Familiarity with procurement and subcontract administration processes

· Exposure to compliance and construction safety documentation

Perks & Benefits:

· Company-provided desktop/laptop with back-up internet.

· HMO from day one.

· 15 Vacation + 5 Sick Leaves.

· Annual performance reviews.

· Employee loan facilities.

· Fun company events with prizes and recognition.

Job Type: Full-time

Pay: Php40,000.00 - Php50,000.00 per month

Benefits:

• Company Christmas gift
• Company events
• Free parking
• Health insurance
• Life insurance
• On-site parking
• Work from home

Application Question(s):

• What is your expected gross monthly salary (in PHP)?
• Are you willing to submit the pre-employment requirements (such as NBI clearance, medical tests, etc.)?

Experience:

• Procure materials under PM or CA instruction : 2 years (Required)
• project safety documentation using company templates: 2 years (Required)
• simple take-offs and quantity checks : 2 years (Required)
• drafting progress claims under PM or CA instructions: 2 years (Required)
• RFI administration, drawing updates, and project data entry : 2 years (Required)
• maintaining records of subcontractor licences and insurances : 2 years (Required)
• Procore or similar project management systems: 2 years (Required)
• Xero: 2 years (Required)
• tender/quotation requests to subcontractors and suppliers : 2 years (Required)
• Quantity Surveying and estimating : 2 years (Preferred)
• Australian construction industry: 2 years (Required)

Work Location: Remote