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We are seeking a detail-oriented and experienced Bookkeeper to support our ongoing financial operations. This is an excellent opportunity for someone who enjoys working with small nonprofit organizations and values accuracy, consistency, and thoughtful financial stewardship.

Position Overview

The Bookkeeper will be responsible for maintaining accurate financial records, completing monthly reconciliations, supporting reporting needs, and ensuring proper documentation of donor activity and organizational expenses.

Because the institution is a small, boutique nonprofit, attention to detail and consistency are extremely important. The ideal candidate will understand nonprofit bookkeeping practices and be comfortable maintaining clear donor, event, and expense tracking within QuickBooks.

At the start of the engagement, there will be an increased number of hours dedicated to bringing reconciliations and records up to date. The Executive Director will provide a thorough onboarding process, including background information, system access, and organizational context to ensure a successful transition.

Key Responsibilities

• Perform monthly reconciliations for:
• PayPal account
• Checking account
• Savings accounts and certificates of deposit (CDs)
• Maintain accurate bookkeeping records in QuickBooks
• Track and categorize donations, fundraising activity, and organizational expenses
• Prepare periodic financial reports for Executive Director and Board meetings
• Provide donor and donation activity reports as needed
• Monitor and maintain consistent donor/event attribution and bookkeeping terminology
• Prepare and issue 1099 forms when applicable
• Coordinate with the Foundation’s CPA regarding annual tax filings and financial documentation
• Support improvements to bookkeeping processes and financial recordkeeping as needed

Required Qualifications

• Experience with nonprofit bookkeeping and an understanding of how nonprofit accounting differs from for-profit business bookkeeping
• Strong knowledge of QuickBooks and ability to maintain accurate financial records
• Excellent attention to detail and organizational skills
• Ability to consistently follow established accounting procedures, naming conventions, and documentation practices
• Experience handling donor records, contributions, and nonprofit reporting requirements
• Strong communication skills and ability to collaborate with nonprofit leadership and external accounting partners

Preferred Qualifications

• Previous experience working with small 501(c)(3) organizations or charitable foundations
• Experience preparing nonprofit financial reports for boards or executive leadership
• Familiarity with nonprofit tax requirements and compliance
• CPA experience or interest in providing broader accounting support for the Foundation in the future

Position Details

• Part-time, contract position
• Flexible schedule (1 - 10 hours per week)
• Initial engagement will require additional hours to complete historical reconciliations and establish a smooth bookkeeping process
• Ongoing workload is expected to remain relatively light, averaging approximately 10–12 transactions per month, with occasional increases during fundraising events

Wage

• TBD

Ideal Candidate

The ideal candidate is someone who enjoys working with small mission-driven organizations and takes pride in maintaining clean, accurate, and thoughtful financial records. You are detail-oriented, reliable, and understand that even small organizations require careful tracking and consistent financial practices to support long-term success.

Application Question(s):

• (REQUIRED) What is your desired wage per hour in USD?

Work Location: Remote