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Real Estate Virtual Assistant
NexusPoint Solutions, Inc.
Philippines
•
Remote
Part-time, Full-time
Apply now

Job details

Here’s how the job details align with your profile.

Job type

Part-time
Full-time

Full job description

Real Estate Virtual Assistant

Lead Follow-Up, Listing Alerts, Client Communication & Lead Management

Primary Goal

Support a real estate business by consistently following up with prospective buyers, setting up listing searches and MLS alerts based on their criteria, preparing personalized communications, and maintaining organized lead tracking. The goal is to help build trust with new leads, gather important information, and move qualified prospects toward becoming clients.

Key Responsibilities

● Lead Management & Weekly Coordination: Meet virtually with the client each week to review prospective buyers, their preferences, current needs, and follow-up priorities.

● Listing Searches & MLS Alerts: Set up and maintain saved searches or MLS alerts based on each lead’s criteria, including price range, preferred areas, and must-have features.

● Personalized Listing Follow-Up: Draft personalized listing follow-up messages, including email subject lines and complete email bodies, for the client to review and send to prospective buyers.

● Follow-Up & Feedback Tracking: Track when communications are sent, prepare personalized follow-up messages, and monitor responses to gather feedback on listings and buyer preferences.

● Lead Tracking & Organization: Maintain a simple and accurate tracker for each lead, including listings shared, responses received, next steps, and upcoming follow-up dates.

● Buyer Qualification Follow-Up: Incorporate appropriate questions and messaging to determine whether leads are pre-qualified for a loan and gather relevant information about their buying readiness.

● Client Relationship Support: Help build trust with new leads through timely, thoughtful, and personalized communication while reinforcing the value of working directly with the client.

● Conversion Support: Help nurture prospective buyers toward becoming clients by appropriately communicating the client relationship process, including the need to sign a BRBC before formally becoming a client.

Experience

● 1–2 years of experience in real estate, lead follow-up, virtual assistance, administrative support, or a related role

● Experience managing leads, customer follow-up, or client communication

● Experience working with CRM systems, spreadsheets, or lead tracking tools

● Real estate industry experience is preferred

● Experience with MLS platforms or setting up property searches is a plus

Core Tools & Platforms (Required to have intermediate to advanced skills with at least one tool from each tool type)

● Real Estate/MLS: MLS platform — required

● Productivity & Data Management: Google Workspace, Google Sheets — required

● Communication & Lead Management: Email, CRM or lead-tracking platform — required Additional Tools (Nice to Have)

● Real Estate: Zillow, Realtor.com, or similar real estate platforms

● CRM: Follow Up Boss or similar real estate CRM

● Communication: Canva or similar tools for basic client-facing materials

Benefits:

  • Work from home

Application Question(s):

  • Please indicate your email address.
  • Please indicate your mobile or WhatsApp number.
  • Are you amenable to work in US time zones (PH graveyard hours)?
  • Are you open to work as an independent contractor?
  • Can you start immediately? If not, how many weeks' notice do you require?
  • Do you have experience in working remotely for US/International clients?
  • Are you amenable to work with a time tracker?
  • Are you available to work part time, full time, or either?
  • Please provide a link to your portfolio.

Experience:

  • Real Estate : 1 year (Required)

Work Location: Remote

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