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Sales Admin Assistant

WESTCO Electrical & Equipment Corp.

3.0 out of 5 stars

Quezon City

PHP 18,000 - PHP 35,000 a month

Location

Quezon City

Full job description

We are looking for a Sales Admin to join our growing team at K-Array Philippines, a distributor of premium Italian audio solutions. As a Sales Admin, you will play a crucial behind-the-scenes role in supporting our sales operations and ensuring a smooth experience for our clients. This role is ideal for someone who is organized, customer-focused, and thrives in a structured yet creative environment.

What to Expect in This Role

A dynamic, fast-paced workday supporting sales executives and customers.
Handling documentation, order processing, and sales reports.
Coordinating internally with logistics, accounting, and technical teams.
Learning about world-class audio technology and helping share it with leading venues, architects, engineers, and designers.

What a Day in the Life Looks Like

Your day starts with reviewing emails and prioritizing tasks—perhaps following up with a client on a quotation, updating the CRM system, or coordinating a product demo. You’ll prepare order documents, update the sales team on inventory and delivery timelines, and assist in preparing materials for an upcoming trade show. In the afternoon, you may join a short huddle with the team, process purchase requests, and answer inquiries from prospects. Before the day ends, you’ll ensure reports and paperwork are in order and ready for the next day’s tasks.

Responsibilities:

Provide daily administrative support to the sales team.
Prepare and process quotations, sales orders, and invoices.
Maintain and update customer databases and sales records.
Coordinate delivery schedules with logistics and follow up with clients.
Monitor inventory levels related to client orders.
Assist in preparing sales reports, presentations, and proposals.
Support in the organization of product launches, events, and marketing activities.
Handle client inquiries with professionalism and urgency.

Qualifications:

Bachelor’s Degree in Business Administration, Marketing, or related field.
At least 1–2 years of experience in sales administration or similar role.
Proficient in Microsoft Office (Excel, Word, PowerPoint) and CRM tools.
Experience in B2B sales or audio/technology-related industries is a plus.
Excellent verbal and written communication skills.
Highly organized, detail-oriented, and deadline-driven.

Personality, Abilities & Attitude

Positive and service-oriented with a "can-do" mindset.
Strong sense of accountability and ownership.
Comfortable juggling multiple priorities with accuracy.
Team player who also works well independently.
Eager to learn about products and support the sales process.
Discreet with confidential information.

Required Systems and Software Knowledge

To be effective in this role, the Sales Admin should have working knowledge or familiarity with the following systems and tools:

Microsoft Office Suite (especially Excel, Word, PowerPoint)
Customer Relationship Management (CRM) Software (Odoo) - generating sales reports, preparing quotations, managing documents, creating client presentations, maintaining client records, tracking leads, supporting sales pipeline
Enterprise Resource Planning (ERP) or Accounting Software (SAP) - order entry, invoicing, purchase orders, and basic inventory tracking
Email and Calendar Tools (Gmail, Google Calendar, etc.) - scheduling, correspondence, and internal coordination
Document Management Tools (e.g., Google Drive, Dropbox, or SharePoint) - organizing and accessing sales-related files and templates
Basic Graphic or Presentation Tools (a plus) (e.g., Canva, PowerPoint, or Keynote) - supporting sales proposals, marketing collateral, and event materials.

Training will be provided for internal systems and tools, but prior experience is a strong advantage.

Salary Range

Years of Experience Monthly Salary Range (PHP)

1–3 years (junior) ₱18,000 – ₱25,000

3–5 years (mid-level) ₱25,000 – ₱30,000

Our Culture at K-Array Philippines

At K-Array, we are passionate about excellence, innovation, and delivering quality sound solutions. We value teamwork, creativity, accountability, and respect. You’ll work in a collaborative environment where your contributions matter and growth is encouraged. Our team is small, agile, and dedicated—every role is impactful. We balance professionalism with a fun, family-like atmosphere where music, technology, and people come together.

Why Join Us?

Be part of an international audio brand known for design and innovation.

Work with architects, engineers, designers, and creatives from various industries.
Receive continuous support, mentorship, and training.
Enjoy a stable, weekday work schedule with opportunities for growth.

Be part of a company that values both performance and people.

We look forward to working with you and helping you grow with us at K-Array Philippines!

Job Types: Full-time, Permanent

Pay: Php18,000.00 - Php35,000.00 per month

Benefits: