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Executive Assistant

Pelozden RSS
Clark Freeport Zone

Location

Clark Freeport Zone

Full job description

RSS is seeking for an experienced Executive Assistant to join our established team. In this role, the successful candidate will be required to work closely with clients and stakeholders.

About us

RSS are dedicated to establishing ourselves as a forefront leader in the resourcing sector globally and we are committed to consistently delivering exceptional value to our clients. Our focus extends beyond excellence in products and services; we prioritize fostering employee satisfaction, cultivating trust, and perpetually innovating to elevate the overall experience for our stakeholders.

https://resourcestaff.com.au/

Why choose us?

  • HMO Coverage from Day 1: Includes one FREE dependent.
  • Dayshift
  • Free unlimited coffee (and other warm drinks)
  • Competitive renumeration
  • Employee referral incentive program
  • 13th month salary
  • Government contributions Social Security System, PhilHealth, Pag-Ibig, TIN
  • Opportunities for promotions within RSS
  • Paid training and development
  • Transportation service provided
  • Inclusive, supportive and fun company culture.

Position Summary:

The Executive Assistant supports two General Managers across day-to-day administration, meeting coordination, document preparation, and tender support. The client is prioritising a dependable, capable person they can rely on and communicate with easily. Trust, judgement, and follow-through are valued more highly than formal qualifications.

Key Responsibilities:

  • Coordinate diaries, meetings, and follow-ups for two General Managers
  • Prepare, format, and proof documents to a consistent standard
  • Provide tender documentation support, including assembly, formatting, and submission readiness
  • Manage travel arrangements, including flights, accommodation, and itineraries
  • Resolve day-to-day queries on behalf of both GMs and route work to the right people
  • Maintain general administrative cadence: filing, action item tracking, follow-ups, and inbox triage as required
  • Liaise with internal finance for any spend or reconciliation matters (credit card reconciliation sits with finance, not the EA)

Required Skills and Attributes

  • Strong written and verbal English
  • Demonstrated ability to support multiple senior stakeholders simultaneously
  • High level of discretion, professionalism, and reliability
  • Calm, organised, and capable of switching between tasks across two GMs
  • Confident with Microsoft 365 (Outlook, Word, Excel, Teams)
  • Comfortable working office-based in Clark, in close communication with the AU team

Preferred Experience

  • Prior EA or executive support experience to senior leaders or business owners
  • Exposure to Australian clients or AU business hours
  • Experience with tender or proposal documentation an advantage
  • Comfortable with travel coordination across time zones

Qualifications

Formal qualifications are not a strict requirement. The client is prioritising a trusted, capable person over credentials. Relevant experience and demonstrated reliability take precedence over tertiary qualifications.

Job Type: Full-time

Work Location: In person