Accounts Payable (AP) Support Specialist

Accounts Payable (AP) Support Specialist

Location: Cebu City

Employment Type: Full-time, Monday - Friday, Night Shift

About the Role

We are hiring an AP Support Specialist to help manage vendor and subcontractor payments, ensure job costing accuracy, and maintain up-to-date compliance documentation. This role is essential to maintaining smooth project execution and financial visibility in a fast-growing construction business headquartered in Vancouver, WA, with in-office operations based in Cebu City, Philippines.

What You’ll Do:

• Process and enter all AP invoices for materials, subcontractors, and services
• Verify invoice accuracy and ensure proper job and cost code assignment
• Perform monthly AP statement reconciliations and vendor audits
• Track subcontractor compliance: W-9s, COIs, lien waivers, agreements, permits
• Help with weekly check runs and AP aging report
• Flag inconsistencies in billing or job cost allocation
• Support reporting on job profitability and cost tracking

What We’re Looking For:

• 2+ years of AP experience (construction industry strongly preferred)
• Familiar with Sage 100 Contractor or comparable job cost accounting software
• Detail-oriented with strong reconciliation and documentation skills
• Comfortable managing subcontractor relationships and compliance items
• Able to work closely with Project Managers and Accounting leadership

Bonus Points For:

• Experience with lien release tracking, progress billing, or retention
• Familiarity with vendor management systems or digital invoice routing

Compensation & Benefits:

• Salary: PHP 27,500 - 32,500 DOE
• PTO, health benefits
• Advancement potential as the finance team grows

Top Performer Profile

Primary Role Objectives:

• Ensure timely and accurate processing of all AP items
• Maintain compliance documentation for all vendors and subcontractors
• Protect job cost integrity with accurate coding and reconciliations

Core Competencies:

• AP accuracy and coding
• Subcontractor compliance tracking
• Vendor communication and reconciliation

Key Skills & Tools:

• Invoice coding to job and cost codes
• Familiarity with AP reconciliation best practices
• AP cycles in Sage 100 Contractor or similar systems

KPIs / Success Metrics:

• 100% of AP invoices processed within 3 business days
• 100% of subcontractor COIs and paperwork up to date
• Monthly reconciliation accuracy: 98%+
• Zero duplicate payments
• On-time weekly check run completion

Job Type: Full-time

Pay: Php30,000.00 - Php45,000.00 per month

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Free parking
• Gym membership
• Health insurance
• Life insurance
• On-site parking
• Opportunities for promotion
• Pay raise

Work Location: In person