Accounting Assistant

General Qualifications:

• BS Accountancy graduate is preferred but completer of any Business course can be considered.
• Open for fresh graduates.
• Basic knowledge on different accounting transactions; payables, receivables, general accounting, taxation, etc.
• Willing to render overtime if needed, especially during month end.
• Good knowledge of MS Office applications specially MS Excel.
• With SAP experience is an advantage.
• Good communication and organization skills.
• Can manage pressure of the deadlines.
• Amenable to start immediately.
• Can work in Quezon City and Mandaluyong City.

ACCOUNTS PAYABLE:

• Review the completeness & accuracy of the attachment of the request for payment of the admin & operations department.
• Preparation of accounts payable vouchers in SAP system.
• Perform cash count report of the revolving fund & petty cash.
• Perform reversal entry of accrued input vat, prepaid expenses & process internal reconciliation in SAP.
• Prepare accrual of expenses of the revolving fund in SAP system.
• Checking of petty cash & revolving fund liquidation/reimbursement.
• Monitoring of Communication Expense of the employees.
• Maintain historical records & accounts payables vouchers files of the suppliers/contractors.
• Preparation of manual capex monitoring ledgers.
• Analyzing accounts payable entry and recording results
• Assisting in month-end and year-end closing.

ACCOUNTS RECEIVABLE:

• Review the completeness & accuracy of the attachment of the sales order, fixture note, contracts, four point analysis & other attachment coming from operations & marine department.
• Reconciliation of all the receipts of port charges, tugboat expenses & pilotage fee from the operation department.
• Preparation of billing statement in SAP system.
• Record in the system the received creditable withholding tax from customers, if any
• Monitoring of Cash Advances of the employees & process internal reconciliation in SAP.
• Monitoring of Advances from affiliates.
• Process reversal entry of deferred output vat upon collection of payment or issuance of official receipts to the customer.
• Maintain historical records & accounts receivables files and service income records.
• Follow-up collections from the customer.
• Forward to operations head the uncollected AR/customers.
• Coordinate with treasury assistant regarding the incoming payment of the customers.
• Reconciliation of output vat at the end of the month versus the actual payment made by the customers.
• Analyzing accounts receivable data entry and recording results.
• Assisting in month-end and year-end closing.

INVENTORY:

• Preparation of good issuance of fuel & lubricants consumption in SAP system.
• Preparation of good receipts for gain & losses in fuel.
• Witnessed during physical inventory count, if necessary.

GENERAL ACCOUNTING:

• Assist in preparation of financial statements and timely preparation of bank reconciliation.

GOVERNMENTAL:

• Encoding of BIR RELIEF of Purchases/Input Vat monthly.
• Encoding of alpha list of expanded withholding tax.
• Encoding of BIR RELIEF of Sales/Output vat monthly.
• Writing in the manual books of accounts (Receipts).
• Writing in the manual books of accounts (Disbursement).

OTHERS:

• To assist Accounting Manager in other interim tasks assigned by the management.

Job Types: Full-time, Permanent

Pay: From Php18,000.00 per month

Benefits:

• Company events
• Promotion to permanent employee
• Staff meals provided

Schedule:

• Monday to Friday

Supplemental Pay:

• 13th month salary
• Overtime pay

Education:

• Bachelor's (Preferred)

Application Deadline: 04/30/2025
Expected Start Date: 05/05/2025