Vacancies Jobs jobs in Valenzuela

Position Summary

The Admin Officer is responsible for overseeing the company's administrative operations and providing accounting support to ensure efficient office management and compliance with company policies and government regulations. The role includes managing Accounts Receivable (AR), Accounts Payable (AP), petty cash, payroll support, business permit processing, and other administrative functions.

Duties and Responsibilities

Administrative Functions

• Manage the day-to-day administrative operations of the office. Maintain organized filing systems for physical and electronic records. Prepare reports, letters, memoranda, and other business documents. Coordinate meetings, travel arrangements, and office schedules. Monitor and replenish office supplies and coordinate with vendors. Ensure company records and confidential information are properly maintained.

Accounts Receivable (AR)

• Prepare and issue invoices, billing statements, and official collection notices. Monitor customer accounts and maintain the Accounts Receivable Aging Report. Follow up outstanding receivables and coordinate collection activities. Record customer payments and reconcile customer accounts. Prepare AR and collection reports for management.

Accounts Payable (AP)

• Verify supplier invoices and supporting documents. Prepare payment vouchers and process payments upon approval. Monitor due dates to ensure timely payment of suppliers. Reconcile supplier statements and resolve billing discrepancies. Maintain complete and accurate Accounts Payable records.

Petty Cash Management

• Safeguard and maintain the company's petty cash fund. Process petty cash disbursements with complete supporting documents. Monitor petty cash balances and prepare replenishment requests. Maintain accurate petty cash logs and liquidation reports.

Payroll Support

• Prepare and verify employee attendance, leave records, overtime, and payroll data. Assist in payroll processing and ensure payroll records are accurate. Coordinate with HR and Finance regarding payroll concerns. Maintain confidentiality of employee payroll information.

Business Permit and Government Compliance

• Process new and renewal applications for business permits and licenses. Coordinate with government agencies for permits, registrations, and compliance requirements. Maintain records of permits, licenses, and regulatory deadlines. Assist in the preparation and submission of required government documents.

Financial and Administrative Support

• Assist in bank transactions, deposits, and document processing. Support bank reconciliations and maintain financial records. Coordinate with external accountants, auditors, suppliers, and government agencies. Prepare periodic administrative and financial reports for management.

Logistics Support

• Oversee vehicle usage, maintenance schedules, and fuel monitoring. Coordinate delivery schedules with the logistics team, especially for tires delivery and distribution. Assist in warehouse monitoring

Other Responsibilities

• Ensure compliance with company policies and applicable laws and regulations. Recommend improvements to administrative and accounting processes. Perform other duties and responsibilities assigned by management.

Pay: From Php20,000.00 per month

Benefits:

• Paid training
• Promotion to permanent employee

Work Location: In person