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    • Prepare meeting transcriptions, consultation summaries, and executive recap reports using organizational templates.
    • Manage multiple executive email inboxes.
    • Utilize existing templates, workflows, and SOPs to ensure consistency.
    • Virtual Assistant (Part-Time | Remote).
    • 9:00 AM – 12:00 PM Pacific Time Zone, or.
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Job Post Details

Executive Assistant (Remote) - job post

Core
Philippines•Remote

Job details

Job type

  • Full-time

Full job description

Executive Support

  • Manage the CEO's calendar, appointments, and scheduling.
  • Coordinate consultation requests, partnership meetings, and speaking engagements.
  • Manage multiple executive email inboxes.
  • Draft professional correspondence and respond on behalf of the CEO when authorized.
  • Prepare daily and weekly executive schedules.
  • Coordinate travel and meeting logistics.

Executive Meeting Support

  • Prepare executive briefing summaries before meetings, including agendas, attendee information, objectives, background information, and required materials.
  • Ensure the CEO is fully prepared to represent the organization professionally.
  • Attend meetings virtually as requested.
  • Take detailed meeting notes.
  • Prepare meeting transcriptions, consultation summaries, and executive recap reports using organizational templates.
  • Track action items, responsible parties, and deadlines.

Executive Communications

  • Answer incoming telephone calls during business hours.
  • Monitor voicemail, shared inboxes, and electronic faxes.
  • Screen and route communications to the appropriate staff member.
  • Schedule meetings and consultations on behalf of the CEO.
  • Maintain excellent customer service and professional communication with clients, partners, funders, vendors, and community members.

Executive Operations

  • Maintain the CEO's executive dashboard.
  • Track projects, grants, contracts, deadlines, and follow-up items.
  • Conduct research for executive projects and strategic initiatives.
  • Prepare executive reports and summaries.
  • Monitor delegated tasks and ensure follow-through.
  • Participate in weekly executive planning meetings with the CEO.

Technology & Digital Operations

  • Utilize Google Workspace, Slack, Adobe Acrobat Pro, Microsoft Office, Zoom, DocuSign, AI productivity tools, and project management software.
  • Organize Google Drive folders and maintain digital filing systems across all organizations and projects.
  • Maintain organized records and ensure important documents can be located quickly.
  • Coordinate user access to Google Workspace, Slack, social media platforms, Amazon Seller Central, websites, and other digital systems.
  • Route documents for electronic signature and submit authorized documents electronically.

Product & Information Management

  • Maintain digital records for products, publications, wellness kits, and inventory.
  • Keep product information and digital assets current.
  • Coordinate with the Executive Assistant/Errands Clerk regarding inventory, shipments, and operational needs.

Executive Partnership

  • Know where the CEO is, where the CEO needs to be, and what preparation is required.
  • Anticipate executive needs and proactively prepare materials.
  • Help locate documents, contracts, presentations, reports, contacts, and information quickly.
  • Coordinate closely with the Executive Assistant/Errands Clerk to ensure seamless support.
  • Communicate task updates and priorities through Slack.
  • Help create systems that improve organization and executive effectiveness.

Ready to take the next step in your career?

Apply today by submitting your application through the link below:

https://forms.gle/9VD7yXYwZt3bNTcg9

Pay: From Php50,000.00 per month

Application Question(s):

  • How long have you been working from home? (in months)
  • How soon can you start?
  • Have you supported US-based clients?

Experience:

  • Virtual Executive Assistance: 3 years (Required)

Work Location: Remote

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