Systemantech jobs

Responsibilities and Accountabilities
The incumbent will be accountable for the effective management of the following HR services:
1. Perform assigned Personnel Administration role in ORACLE/WAVE HR master data paying special attention to data consistency and accuracy

• Input and maintain data for hiring, rehiring, staff contract (new appointment, renewal, change in contract type, extension), transfer, Advancement Within Grade (AWG), promotion, separation and other entitlements applicable to staff
• based on approvals and supporting documentation
• Verify eligibility for allowances and other benefits
• Monitor, coordinate and follow-up staff contract status and entitlements, including non-staff
• Generate reports, contracts extensions, personnel actions and other related documentation
• Initiate issuance of Personnel Action (PA), contracts and other entitlements in a timely manner

2. Carry-out a wide range of Human Resources actions, including but not limited to the preparation of documentation for separation, classification, reclassification, promotion, disciplinary cases etc. and coordinate with the Panama Administrative Centre and Human Resource Management in Geneva, as appropriate.

3. Perform pre-payroll and validate timekeeping related activities

4. Prepare and maintain trackers, reports, and systems available for MAC HR Administration and submit timely to concerned parties

5. Assist in monitoring compliance with the Staff Evaluation System and follow-up with staff and supervisor as needed; facilitate compliance by providing technical guidance on the use of the system.

6. Provide information to staff on their entitlements and responsibilities in line with Company regulations, instructions, and procedures. Ensure that all Personnel Administration related inquiries are address in a timely manner and refer the most sensitive/complex ones to the national HR Officer.

7. Identify areas for improvement and highlight them to supervisor; provide inputs for new procedures to complement or to adopt existing ones taking into consideration the specifics needs of the office. Assist in analyzing and resolving sensitive cases by collating background information, preparing summaries and sharing best practices.

8. Maintain regular coordination with MAC HR Recruitment team to support the timely on-boarding of staff. Validate incoming staff completion of pre-employment requirements, IOM forms and prepare contract and PA at least three days prior to Entry on Duty (EOD).

9. Assist in organizing human resources events including staff development and training activities in coordination with the Staff Development and Learning Unit and maintain updated records.

10. Participate in inter-agency Human Resources related working groups, as assigned.

11. Provide guidance and training to new/junior staff in the unit.

12. Perform other personnel administration related administrative duties

13. Perform other HR related duties as may be assigned by the supervisors from time to time.

Required Qualifications and Experience
EDUCATION

• University degree in Psychology, Human Resource, Management or a related field from an accredited academic institution, with three years of relevant professional experience;
• Completed High School degree from an accredited academic institution, with five years of relevant professional experience;
• Certificate on human resources an advantage

EXPERIENCE

• Experience in human resource management particularly in HR data extraction, reports and dashboards preparations.
• Experience in producing high-quality, detail-oriented HR reports and monitoring tools
• Has worked for at least 6 months in any multicultural organization and/or UN system

SKILLS

• Proficient in computer with experience in HR systems and applications; working knowledge of SAP HR required;
• Excellent knowledge in Microsoft Excel;
• Working knowledge with different collaboration platforms (e.g. SharePoint, Teams etc.)
• Analytic, with attention to details and ability to organize work in a methodical way.

REQUIRED

• For all applicants, fluency in English is required (oral and written).

Pay: Php30,000.00 - Php35,000.00 per month

Benefits:

• Company Christmas gift
• Company events
• Health insurance
• Life insurance
• Opportunities for promotion
• Paid training
• Pay raise
• Promotion to permanent employee

Education:

• Bachelor's (Required)

Experience:

• HRIS: 3 years (Required)

Work Location: In person