Shipping Company Hiring jobs

We are looking for a highly proactive and detail-oriented Logistics Operations Coordinator to support a fast-paced US-based home staging and interior logistics business.

We are looking for the following specific requirements

• Proven experience in logistics coordination, operations support, procurement support, vendor management, or administrative coordination
• Strong experience managing high-volume inboxes and handling multiple priorities simultaneously
• Excellent verbal and written English communication skills
• Ability to coordinate deliveries, schedules, and logistics timelines accurately
• Experience following up with vendors, suppliers, and third-party partners
• Strong organizational and time management skills
• Ability to work in a fast-paced and high-pressure environment
• Highly detail-oriented with strong problem-solving abilities
• Comfortable making phone calls and handling vendor escalations professionally
• Proficient in Google Workspace and/or Microsoft Office tools
• Reliable internet connection and dedicated remote workspace
• Willingness to start part-time and transition into a full-time role after evaluation and training

Your responsibilities will include (but are not limited to):

• Coordinate and schedule deliveries with buildings, residential properties, and freight elevators
• Request, verify, and submit Certificates of Insurance (COIs) before scheduled deliveries
• Track open orders, shipping timelines, and logistics milestones proactively
• Follow up with vendors regarding shipping updates, delivery schedules, and pending tasks
• Manage and organize the logistics inbox, ensuring timely responses and follow-through
• Communicate delivery timelines and logistics updates to the Installation Leader and internal team
• Resolve delivery issues, shipment delays, damaged products, and missing items with vendors
• Process returns, replacements, refunds, and vendor claims efficiently
• Track down missing receipts, invoices, tracking numbers, and logistics documentation
• Maintain accurate logistics and inventory-related records
• Coordinate closely with the Purchasing & Inventory Manager and Installation Leader
• Ensure all logistics operations run smoothly ahead of staging and installation days

Pay: Php30,000.00 - Php55,000.00 per month

Benefits:

• Additional leave
• Company Christmas gift
• Health insurance
• Paid training
• Pay raise
• Work from home

Application Question(s):

• Years of experience working as a Freelancer or as a Virtual Assistant (DO NOT include any time spent working from home due to the pandemic if your role was originally office-based.)
• Are you comfortable using Hubstaff for time tracking? It’s required for all our VAs—just screenshots, no videos.
• Do you have a main and backup computer? This is strictly required as we conduct system checks.
• Do you have a main and backup internet? This is strictly required as we conduct system checks.

Experience:

• Logistics OR Procurement: 2 years (Preferred)
• Interior Design OR Home Staging: 1 year (Preferred)

Work Location: Remote