Project Management Associate jobs

About Talents.Fit
Talents.Fit is a Philippines-based outsourcing company providing cost-effective HR and Employer of Record (EOR) services to businesses scaling their teams globally. We prioritize strong relationships with our clients, our internal teams, and the talents we support.

Job Overview

We are seeking an organized, proactive, and technology-oriented Operations Project Coordinator to support operational initiatives, software implementation projects, business systems management, vendor coordination, and day-to-day operational functions.

This role is ideal for someone who enjoys improving processes, implementing technology solutions, managing multiple projects, and driving initiatives from planning through execution. The successful candidate will be highly organized, detail-oriented, and capable of working independently while collaborating across teams and stakeholders.

Key Responsibilities

Project Management & System Implementation

• Coordinate business system implementation and process improvement projects from initiation through completion
• Work closely with internal stakeholders and external vendors to define project requirements, timelines, and deliverables
• Track project progress and provide regular updates to leadership and stakeholders
• Ensure projects are completed on time and within scope
• Assist with system testing, user acceptance testing (UAT), training, deployment, and documentation
• Identify opportunities to streamline workflows and improve operational efficiency through automation and technology

Business Systems & Software Support

• Serve as a primary point of contact for operational software and business applications
• Support software administration, user onboarding, troubleshooting, and vendor coordination
• Assist with system implementation, maintenance, optimization, and integrations
• Create and maintain process documentation, standard operating procedures (SOPs), and training materials
• Coordinate software upgrades, enhancements, and system improvements

Purchasing & Vendor Management

• Manage purchasing activities for supplies, equipment, and operational needs
• Obtain quotes, evaluate vendors, and coordinate procurement processes
• Develop and maintain positive vendor and supplier relationships
• Monitor purchasing activities and identify opportunities for cost savings
• Coordinate vendor communications, contracts, and service agreements

Operations & Administrative Support

• Support operational reporting, audits, recordkeeping, and data management activities
• Assist department leaders with special projects and cross-functional initiatives
• Track action items, project milestones, and operational deliverables
• Maintain organized project files, documentation, and operational records
• Support the implementation of new operational processes and procedures
• Perform additional administrative, operational, and technology-related tasks as needed

Must-Have Requirements

• 3+ years of experience in project coordination, operations, administration, business systems, or a similar role
• Strong project coordination and organizational skills
• Ability to manage multiple projects, deadlines, and priorities simultaneously
• Excellent problem-solving, analytical, and critical-thinking skills
• Strong written and verbal English communication skills
• High attention to detail and strong follow-through
• Proficiency with Microsoft Office, Google Workspace, and business software platforms
• Ability to work independently with minimal supervision
• Strong stakeholder and vendor communication skills
• Comfortable learning and adopting new technologies and systems

Nice-to-Have

• Experience implementing or supporting business software systems such as:
• Learning Management Systems (LMS)
• HR Systems
• Workforce Management Platforms
• Quality Assurance or Compliance Systems
• Experience with purchasing, procurement, or vendor management
• Familiarity with project management tools and methodologies
• Experience supporting software integrations and workflow automation projects
• Associate's or Bachelor's degree in Business, Operations, Information Systems, or a related field

Ideal Candidate

The ideal candidate is highly organized, dependable, proactive, and solutions-oriented. They take ownership of projects, communicate effectively with stakeholders, and thrive in environments where they can improve processes, implement systems, and help drive operational excellence. They are comfortable managing multiple responsibilities while maintaining accuracy, accountability, and strong attention to detail.

Working Hours

• U.S. business hours

Pay: Php50,000.00 - Php55,000.00 per month

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Opportunities for promotion
• Pay raise
• Promotion to permanent employee
• Work from home

Work Location: Remote