Procurement jobs

Job Title: Full-Time Procurement & Operations Coordinator
Location: Remote
Schedule: 40hrs/week, Monday to Friday from 8:30 AM - 5:30 PM Queensland Time (inclusive of 1-hour unpaid lunch)
Rate: ₱ 74,000 Gross + ₱ 7,500 Non-Taxable Allowance (₱ 68,274.95 Net)

Overview:

To provide dedicated operational support and take ownership of the day-to-day coordination, administration, follow-ups and project tracking that keep the business moving.

We are looking for someone who is proactive, organised, and comfortable working independently, with the ability to progress routine matters without needing constant direction. You will work closely with the business owner, clients and overseas suppliers, particularly those based in China.

The successful candidate will be expected to take ownership of routine tasks and follow them through to completion within agreed authority, escalating matters when commercial judgement, approval or decision-making is required.


Key Responsibilities:

Project & Operations Coordination

• Coordinate and track multiple commercial and construction-related projects.
• Maintain clear visibility of project status, deadlines, actions and outstanding items.
• Take ownership of routine tasks and progress them independently within agreed authority.
• Follow up with internal and external stakeholders to ensure tasks stay on track.
• Identify delays, missing information or potential issues and proactively address or escalate them as appropriate.
• Maintain organised project records and documentation.
• Support the business owner with day-to-day operational coordination.

Supplier & Client Communication

• Communicate confidently and professionally with clients, suppliers, and manufacturers.
• Manage ongoing correspondence with overseas suppliers, particularly those in China.
• Follow up on quotations, production updates, documentation, deliveries, and other outstanding matters.
• Maintain strong supplier relationships through timely and professional communication.
• Coordinate information between clients, suppliers, and other stakeholders.
• Resolve routine queries and follow-ups independently where appropriate, escalating matters that require commercial approval or judgement.

Procurement & RFQ Support

• Assist with RFQs and quotation requests.
• Prepare and organise information required for supplier pricing.
• Request and compare supplier quotations.
• Follow up with suppliers regarding pricing, lead times, availability, and other commercial details.
• Maintain accurate records of supplier and pricing information.
• Support procurement and sourcing activities as required.

Administration & Document Control

• Manage emails, correspondence and follow-ups through Microsoft Outlook.
• Maintain organised digital files and project documentation using OneDrive and Microsoft 365.
• Prepare, update and format documents using Microsoft Word.
• Maintain spreadsheets and commercial information using Microsoft Excel.
• Ensure documents, quotes, project information and other records are accurate and up to date.
• Assist with general business administration as required.

Systems & Process Improvement

• Work confidently with the company's Excel-based pricing and commercial system, Argos.
• Learn and utilise new software and systems as required.
• Use ChatGPT and other AI tools to improve efficiency and productivity.
• Help develop and document SOPs and improve existing business processes.
• Identify opportunities to improve organisation, communication and operational efficiency.

Requirements:

Must-Have

• Excellent written and spoken English.
• Strong organisation and exceptional attention to detail.
• Excellent follow-up and task management skills.
• Strong communication skills and confidence in dealing with clients and suppliers.
• Ability to manage multiple projects, deadlines, and priorities simultaneously.
• Strong judgement and the ability to take initiative.
• Able to take ownership of routine matters and progress them independently within agreed authority.
• Comfortable learning new systems, software and AI tools.
• Able to work independently without requiring constant direction.
• Proactive approach to identifying and resolving issues.
• Understands when to act independently and when to escalate matters requiring commercial judgement or approval.

Nice-to-Have

• Experience in project coordination, procurement, construction, commercial supply, or logistics.
• Experience working with overseas suppliers, freight, logistics, or supply chains.
• Experience with Xero, CRM, or project management systems.
• Experience creating SOPs or improving business processes.
• Familiarity with Microsoft Power Apps/Lists, Teams, or Quotient.

Tools/Platforms:

Must-Have Tools

• Microsoft 365
• OneDrive
• PDF / Document Management
• ChatGPT or similar AI tools
• Excel-based pricing and commercial system

Nice-to-Have Tools

• Microsoft Power Apps / Microsoft Lists
• Pipedrive, HubSpot, or similar CRM
• Project / Task Management Software
• Quotient
• Microsoft Teams

Benefits:

• PH Govt-mandated benefits eligibility
• PTO
• HMO
• 13th-month pay