Procurement jobs

Purchasing Operational Coordinator

Position Overview

We are seeking a highly organized and analytical Purchasing & Operations Coordinator to support procurement visibility, operational coordination, and cross-department communication.

This role serves as a central coordination point within the procurement function, ensuring purchasing activities, vendor communications, and project updates are clearly tracked and reported.

The coordinator participates in procurement meetings, monitors communication flow, tracks progress and ensures consistent follow-ups across teams. This position works alongside Purchasing Agents (PA) to maintain operational visibility, organize information, and provide structured summaries and insights to managers.

The coordinator is expected to think independently, monitor procurement activities, and highlight issues or risks early to support better decision-making.

Key Requirements

• 2+ years experience in procurement or supply chain experience
• Excellent communication skills: Verbal and Written
• Ability to communicate with vendors, lead calls, and identify important details or signals during discussions
• Strong proficiency in Excel and ERP systemsAbility to pull data quickly, build tracking tables, and organize operational information
• Ability to monitor, collect, sort, and flag procurement-related emails daily
• Strong organizational and analytical skills Key Responsibilities

Progress Tracking & Coordination

• Participate in operational and purchasing meetings to monitor project progress and action items
• Track ongoing tasks, purchasing status, and project timelines across departments
• Ensure responsible team members provide timely updates on assigned tasks
• Proactively follow up when updates or actions are delayed
• Maintain clear visibility of project progress and operational priorities

Cross-Department Communication

• Coordinate communication between purchasing, operations, logistics, and project teams
• Maintain awareness of ongoing activities across departments
• Ensure key updates and project information are communicated effectively
• Help keep teams aligned on responsibilities, timelines, and next steps

Workflow & Process Coordination

• Understand operational and purchasing workflows across departments
• Help organize and maintain structured tracking systems and workflow visibility
• Support and maintain SOP-driven processes
• Identify workflow gaps or inefficiencies and suggest improvements

Analysis, Summary & Reporting

• Consolidate updates from multiple teams and provide structured summaries
• Prepare progress reports and operational updates for managers
• Highlight delays, risks, or coordination issues
• Provide independent observations and suggestions to improve workflow and execution

Procurement Meeting Coordination

• Attend procurement and operational meetings and stay for the full meeting duration
• Capture detailed notes including decisions, action items, and follow-ups
• Deliver a clear meeting summary, including: 1. What was discussed, 2. Current project or procurement status, 3. Where issues or delays exist, 4. Next required actions, and 5. Procurement Communication Monitoring
• Monitor the shared procurement inbox (all outbound procurement emails are auto-CC’d)
• Review daily communications including:o Vendor responses o Buyer communications o Missing responses or delays
• Track communication activity and identify potential follow-up gapsReporting & Operational Visibility
• Track procurement activity across buyers and projects
• Organize operational information into clear summaries
• Provide structured updates and insights to managers

Daily Truth Report

Prepare and issue a Daily Summary Report, including:

• Current project status
• Obstacles encountered (ex: vendor response rate)
• Meeting highlights and progress updates
• Follow-up gaps or delays

Reports must be data-driven, based on communications and meeting notes rather than self-reported updates.

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Work Hours: 08:00 AM to 05:00 PM Central Time; work hours may vary
Work Schedule: Mondays to Fridays
Rest Days: Saturday and Sunday
Work Condition: Full Time
Work Location: Remote (Work from Home) - Permanent

If you're ready to contribute to our success and take on a key role in our team, we invite you to apply! Join us in our pursuit of excellence and growth.

Our company believes in the motto, “Work hard, PAY hard.” We are looking for individuals who are committed to their jobs and loyal to the company. In return, we will take care of you ALL THE WAY until your retirement. We offer a competitive salary and the best benefits package in the industry!

Benefits for full-time employees*:

• Permanent work-from-home set-up
• HMO
• 13th Month Pay
• 14th Month Pay (performance bonus granted to the employee based on management discretion)
• Guaranteed Annual Review
• Annual 8 days Paid Time Off
• Annual 4 Sick Leaves
• SSS, Pag Ibig, and PhilHealth Contributions

*Full-time contract to be offered after 3-6 months of freelance contract. Full benefits are to be granted after regularization, except for HMO benefits, which will be offered upon absorption after the freelance contract.

Salary is negotiable based on experience.

Pay: From Php35,000.00 per month

Benefits:

• Work from home

Application Question(s):

• Do you have experience using Microsoft Office (Word, Excel, and PowerPoint)?
• Do you have experience using any ERP system?
• Can you start ASAP?
• Do you have experience negotiating with suppliers?
• Do you have experience sourcing new suppliers?

Experience:

• Purchasing/Procurement: 2 years (Required)
• Night Shift: 1 year (Required)

Language:

• English (Required)

Work Location: Remote