Office Staff, Maxim De Humana jobs in Laguna

PAYROLL & HR ADMINISTRATIVE ASSISTANT– PART-TIME RELIEVER

Department: Human Resources
Work Arrangement: Part-Time / Reliever

Position Overview

The Payroll & HR Administrative Assistant will provide administrative and operational assistance to the Human Resources team, primarily supporting service fee processing, contractor records management, leave and project break documentation, and contractor lifecycle activities.

This role will help ensure the accurate and timely processing of service fee payments, proper documentation of HR transactions, and smooth coordination of onboarding and offboarding activities. The position will also provide general HR administrative support and assist in maintaining organized and up-to-date contractor records.

As a reliever role, the position will provide support for ongoing HR operations and help maintain continuity of essential HR functions during the assigned coverage period.

Work Arrangement and Schedule

This position will initially be engaged on a part-time reliever basis, working approximately four (4) hours per day to provide administrative and operational support to the Human Resources team.

Effective January 2027, the work arrangement will transition to full-time reliever status, with the contractor working the regular full-time schedule while continuing to serve in a reliever capacity.

The position will remain a reliever role under both arrangements, providing coverage and support for essential HR and payroll operations as assigned by the HR Supervisor or HR Management.

Work Schedule:

• Initial Arrangement: Part-time – 4 hours per day.
• Effective January 2027: Full-time – regular full-time working hours.
• Contractor Capacity: Reliever (for both arrangements).

Compensation:

• Initial Part-Time Reliever Arrangement: $200–$275 monthly, depending on experience (DOE).
• Effective January 2027 – Full-Time Reliever Arrangement: $400–$550 monthly, depending on experience (DOE).

Key Responsibilities

A. Payroll and Service Fee Processing

• Process contractor service fee payments through Wise and coordinate bank disbursements.
• Review and double-check submitted invoices to ensure accuracy and completeness before processing.
• Verify payment amounts, billing periods, service dates, and other relevant invoice information.
• Maintain accurate documentation of all service fee transactions.
• Prepare and maintain a summary report for every service fee processing period.
• Coordinate with the Finance team regarding payment processing, discrepancies, and other payroll-related concerns.
• Ensure timely and accurate processing of scheduled service fee payments.

B. Leave and Project Break Administration

• Receive, document, and monitor leave requests, where applicable under the contractor agreement.
• Maintain updated leave tracking records.
• Record approved project breaks and ensure proper documentation.
• Coordinate with managers and relevant personnel regarding leave and project break requests.
• Keep HR records organized and accessible for reporting and reference.

C. Onboarding and Offboarding Support

• Assist with new contractor onboarding and the completion of required documentation.
• Coordinate the collection and organization of onboarding requirements.
• Assist in processing contractor offboarding.
• Prepare and organize relevant HR documents, including onboarding and offboarding records.
• Coordinate with relevant departments to ensure the completion of required offboarding activities.

D. HR Records and Administrative Support

• Maintain and update contractor records and information.
• Prepare HR-related documents, reports, and administrative forms.
• Ensure contractor information and HR documentation are properly organized and maintained.
• Respond to routine contractor inquiries and provide assistance with HR-related concerns.
• Coordinate with the HR team, Finance, managers, and other relevant personnel regarding administrative requirements.
• Perform other HR administrative tasks as assigned by the HR Supervisor or HR Management.

Key Deliverables / Expected Outputs

A. Payroll and Service Fee Processing

• Accurate and timely service fee processing through Wise.
• Verified and reviewed contractor invoices.
• Complete service fee transaction records.
• Payroll/service fee summaries for every processing period.
• Payment disbursement coordination records.

B. Leave and Project Break Administration

• Updated leave tracking records, where applicable.
• Properly documented leave requests and approvals.
• Complete records of approved project breaks and related documentation.

C. Contractor Records and HR Documentation

• Updated and organized contractor files.
• Properly maintained HR forms and documentation.
• Accurate HR administrative reports.

D. Onboarding and Offboarding Support

• Completed onboarding documentation and requirements.
• Properly documented offboarding processes.
• Updated contractor lifecycle records.

E. Contractor Support and HR Coordination

• Timely responses to routine HR inquiries.
• Documented HR-related communications and follow-ups.
• Coordination records with Finance, managers, and other departments.

Qualifications and Requirements

• Bachelor's degree in Human Resources Management, Psychology, Business Administration, or a related field is preferred.
• Previous experience in HR administration, payroll processing, finance administration, or a similar support role is an advantage.
• Basic understanding of payroll procedures, invoice verification, and contractor record management.
• Familiarity with leave administration, project break documentation, and onboarding/offboarding processes.
• Experience using online payment platforms such as Wise is an advantage.
• Proficiency in Microsoft Office or Google Workspace, particularly Excel or Google Sheets.
• Strong attention to detail, accuracy, and organizational skills.
• Good written and verbal communication skills.
• Ability to handle confidential contractor, payroll, and financial information with professionalism and discretion.
• Capable of working independently, following established procedures, and meeting deadlines.
• Willingness and ability to work on a part-time basis and provide coverage as required by the HR team.

Preferred Experience:

• At least 6 months to 1 year of experience in HR, payroll, or administrative support is preferred.
• Experience supporting international teams or handling contractor payroll is an advantage.
• Familiarity in using Wise.

Key Competencies and Skills

• Attention to Detail: Ensures accuracy when reviewing invoices, processing payments, and maintaining contractor records.
• Organization and Documentation: Maintains organized and updated HR files, reports, and transaction records.
• Confidentiality: Handles sensitive contractor, payroll, and financial information responsibly.
• Communication: Communicates effectively with contractors, managers, Finance, and other departments.
• Time Management: Prioritizes tasks and meets payroll and administrative deadlines.
• Problem-Solving: Identifies discrepancies and coordinates appropriate follow-ups.
• Adaptability: Adjusts to changing HR priorities and provides reliable support during the assigned coverage period.

Pay: Php25,000.00 - Php30,000.00 per month

Benefits:

• Work from home

Application Question(s):

• Do you have previous experience in HR, payroll, or administrative support? How long?
• Have you handled payroll processing, contractor payments, or invoice processing before?
• Are you comfortable reviewing invoices and checking payment amounts and details for accuracy?
• Have you used Wise or any other online payment platforms for processing payments?
• Have you handled employee or contractor records, onboarding documents, or offboarding requirements?
• Are you comfortable working 4 hours per day initially, with a transition to a full-time schedule starting January 2027?
• If selected, when would you be available to start?

Work Location: Remote