Office Secretary jobs

We are looking for the following specific requirements

• Proven experience as an Executive Assistant, Virtual Assistant, Administrative Assistant, or in a similar support role
• Strong proficiency in Google Sheets and/or Microsoft Excel
• Excellent organizational and time management skills
• Strong attention to detail and high level of accuracy
• Comfortable handling numbers, tracking systems, reports, and records management
• Experience with basic bookkeeping, expense tracking, and financial documentation
• Excellent written and verbal English communication skills
• Ability to work independently with minimal supervision
• Strong follow-up skills and accountability mindset
• Ability to manage multiple priorities in a fast-paced environment
• Experience maintaining spreadsheets, trackers, and organized digital filing systems
• Ability to handle email management, inbox organization, and follow-up communications professionally
• Capacity and commitment to work 40+ hours per week following CET timezone requirements
• Reliable internet connection and dedicated remote work setup

Your responsibilities will include (but are not limited to):

Executive & Administrative Support

• Manage and organize executive checklists, trackers, and operational spreadsheets
• Maintain organized digital filing systems according to dates and categories
• Handle email management, including monitoring inboxes, organizing messages, drafting responses, and follow-ups
• Conduct calls and follow-up communications with sponsors, partners, and stakeholders
• Track outstanding action items and ensure timely completion
• Maintain accurate records and documentation

Event Coordination & Sponsorship Support

• Assist with event follow-ups and coordination activities
• Support sponsorship onboarding processes
• Prepare and manage sponsorship travel checklists and coordination requirements
• Track deadlines, confirmations, and event-related deliverables
• Ensure proper documentation and monitoring of sponsorship requirements

Financial Tracking & Bookkeeping Support

• Monitor and record receipts, expenses, and financial documentation
• Track corporate expenses and outstanding financial items
• Maintain spreadsheet-based expense tracking systems
• Assist with basic bookkeeping and financial recording
• Ensure proper organization and filing of financial records by date
• Keep accurate logs and trackers for operational and financial reporting

Spreadsheet & Tracking Management

• Create, maintain, and update spreadsheets regularly
• Monitor data accuracy and consistency across trackers
• Organize operational, event, and financial data efficiently
• Generate organized reports and summaries when needed
• Ensure all trackers are updated in real-time and properly maintained

Pay: Php50,000.00 - Php60,000.00 per month

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Health insurance
• Pay raise
• Work from home

Application Question(s):

• Years of experience working as a Freelancer or as a Virtual Assistant (DO NOT include any time spent working from home due to the pandemic if your role was originally office-based.)
• Are you comfortable using Hubstaff for time tracking? It’s required for all our VAs—just screenshots, no videos.
• Do you have a main and backup computer? This is strictly required as we conduct system checks.
• Do you have a main and backup internet? This is strictly required as we conduct system checks.

Experience:

• Executive Virtual Assistant: 3 years (Preferred)
• Google Sheets: 3 years (Preferred)
• Bookkeeping: 2 years (Preferred)

Work Location: Remote