Night Shift Part Time Work From Home jobs

Job Overview:

As an Executive Assistant within MyPortal, you will continue to play a pivotal role in supporting our esteemed client's team and ensuring the seamless operation of their organization, with a primary focus on client interaction. Your ongoing contributions will involve a wide range of tasks that leverage your exceptional administrative support, providing administrative and outreach support for their secondary construction business.

This role requires an adaptable, highly organized, and proactive professional capable of handling executive support, general administrative tasks, and calling sales leads across both lines of business.

Key Responsibilities

Dual-Business Administrative & Operational Support:

• Provide daily administrative assistance supporting both the real estate operations and the client's secondary construction business.
• Manage and maintain executive calendars, scheduling meetings, and coordinating appointments.

Business Brokering (90%)

• Read, sort, prioritize, and reply to emails to maintain an organized inbox.
• Accurately fill out Multi-Purchase Agreements (MPA), listing documents, and contract paperwork.
• Prospect and source leads (using tools like ZoomInfo) to keep the broker's schedule filled with call appointments.
• Manage executive schedules and coordinate external meetings.
• Schedule and publish social media posts using pre-created content folders.

Construction company (about 10%)

• Complete routine bid submissions, proposal paperwork, and vendor document forms.
• Assist with basic material ordering, supply tracking, and follow-ups as needed.
• Publish social media posts

Both businesses

• Conduct brief alignment check-ins with the client at the start and end of every shift.
• Create, refine, and update SOPs (Standard Operating Procedures) as business workflows evolve.
• Identify recurring tasks, propose automation/streamlining ideas, and take administrative weight off the client's plate.

Qualifications

• 5+ years of experience in your current role as an executive assistant or similar capacity.
• Experience or comfortable handling tasks across different business domains.
• Software Proficiency: Experience with CRM software, preferably Zoho or similar.
• Communication Skills: Strong written and verbal communication skills.
• Organizational Skills: Excellent time management and attention to detail.
• Technical Skills: Proficient in using various communication tools for calling, emailing, and texting.
• High level of confidentiality and discretion.
• Comfortable with Time Doctor Tracking

Nice to have

• Experience with ShareFile
• Can read profit and loss statements, balance sheets and tax returns (the client will teach this)
• Familiarity with Claude AI

Your contributions as a motivated and adaptable professional are crucial to providing comprehensive support to our client. By continuing in this role at MyPortal™ Virtual Assistants Corp, you will help us deliver exceptional administrative support, customer service, and project management services while fostering positive client relationships across borders.

Pay: Php20,000.00 - Php25,000.00 per month

Experience:

• Administrative: 5 years (Preferred)
• Customer service: 3 years (Preferred)

Work Location: Remote