Medical Distributors jobs

Read this before you apply

This isn't just another bookkeeping role. Most job ads try to appeal to everyone. This one will not. We want one person, a 6-Tool Player who wants to own a set of books properly and be held to it. If that is you, this could be the best role you take.

One client. Day shift. Work from home. Real ownership.

Who we are

Clear Admin People helps Australian businesses grow by pairing them with the top 2% of Filipino professionals, the people we call 6-Tool Players. We have been work from home since 2020. We build careers, not seats. And we lead our people properly, which is the part that will decide whether you belong here.

The client and the role

You will work for one Australian client, a managed service provider and ICT consultancy in Perth. You will run their accounts, working alongside their team and their engineers, with Clear behind you. You are not joining a finance team. Payroll stays with the client. Everything else on this page is yours.

What you will own

Recurring managed service billing

• Reconcile a month of onboarding and offboarding notices from the engineers against each customer's recurring sales order, adjust the seats and licences, then raise the invoices. Customer seat counts run from five to a hundred.
• Keep the recurring templates accurate month to month, so the next month carries forward correctly. That only happens if the process is followed every time. It will be yours to follow.

Professional services billing

• Pull the engineers' logged time out of the client's CRM each month, take it into Excel and break it up by customer.
• Find time that has been billed twice, take it out, then go back to the engineer on anything that should be written off or given away.
• Invoice mid month for the month past. This is the part of the job that carries the most judgement.

Collections

• Work the aged receivables ledger by telephone. You will follow up outstanding accounts by phone and email, establish clear payment commitments, and maintain accurate collection records..
• Get the customer to name a date they will pay by, then be back on the phone the day before that date.
• Report on the ledger every month and escalate on time.

Purchase orders and accounts payable

• Raise purchase orders for hardware, software licences and office supplies when the engineers need them.
• Process supplier invoices from hardware distributors, software vendors and cloud licence providers, then verify each one against its purchase order.
• Reconcile supplier statements, resolve discrepancies and answer supplier queries.

The books

• Record and reconcile transactions in MYOB, run the bank and account reconciliations and code expenses.
• Investigate unreconciled transactions rather than park them.
• Close the month cleanly and keep the records straight enough that somebody else could pick them up.

Two billing cycles run side by side. The recurring managed service invoices go out at the start of the month for the month ahead, with payment due by the end of it. The professional services invoices go out mid month for the month past, on shorter terms. You will carry both.

The honest part

This is not a data entry role. You will ring customers about money they owe and hold them to their word. You will review engineers' time entries and follow up on anything that doesn't reconcile or doesn't appear correct.Bringing the debtor days down is the first result you will own.

Targets are clear, results are visible and feedback is direct. Sending an email and waiting is not collections. A 6-Tool Player reads that and feels relief. Everyone else feels exposed. Only you know which one you are.

Are you a 6-Tool Player

It is all or nothing. There is no five-tool player. Miss one and you miss them all.

• Adult. You take absolute responsibility for your outcomes and do not apportion blame.
• Smart. You improve a process, or the steps within it.
• Professional. You develop your skills, manage your time and assure the quality of your own work.
• Empathetic. You truly understand the impact your attitude and your work have on other people.
• Competitive. You actively compete with yourself to improve your output and outcomes.
• Thirst for Learning. You build your skills off your own initiative, toward the career you want.

How we lead, and why it will suit you or it will not

We do not supervise and we do not manage. Supervising is for children. You tell them what to do. Managing is for adolescents. You tell them how. You are an Adult. You know what and how. You want to know why. So we lead through a promise we call EFF'in'GOOD:

• Empowering. We show you the opportunities in the business and give you the confidence to take them.
• Firm and Fair. We have the courage to make the right call, even when it is not the popular one.
• Goal Oriented. We drive you to align your output with the client's goals.
• Objective. We base every decision on fact, not on feelings or sentiment.
• Open. We give you the confidence to make a mistake and own it, and to propose solutions rather than raise problems. You get counsel and advice, not direction.
• Direct. We are transparent and authentic, and we do not sugar-coat.

It runs both ways. If we fall short of it, you are expected to tell us.

What you will bring

• At least 2 years on Australian accounts, doing real bookkeeping rather than data entry.
• MYOB, or Microsoft Dynamics 365 Business Central. The client runs MYOB desktop on their own server, which you connect to remotely, and that is not the same as MYOB in the browser, so tell us which one you have used. A move to Business Central is on their roadmap, so experience there counts just as much with us.
• Excel you can actually work in. The professional services run is a monthly export you take apart and put back together.
• The confidence to query an engineer's time entries and to ring a customer about money. Both matter more here than speed on a keyboard.
• Microsoft 365, being Excel, Word, Outlook and Teams.
• Clear written and spoken English. You will deal with Australian business owners directly.
• Experience inside an IT business or a managed service provider is an advantage.

What we offer

• A career, not a job. We do not celebrate tenure. We earn your choice to stay, and several have stayed ten years and more.
• Our Ideal Work from Home Ecosystem: best of breed tech, active support for your mental and physical health, real investment in your development and a community bigger than your workstation.
• Membership of the Clear 6-Tool Playground, our development and engagement program.
• A work from home setup with the IT you need, including freight cost cover.
• HMO cover with free dependents, plus group term life insurance.
• Paid vacation leave and sick leave for regular employees.
• Monthly and quarterly subsidies for electricity, internet and healthcare.
• Employee referral incentives.
• All mandatory government contributions.

The details

• Full time, working Perth business hours. Perth runs on the same clock as Manila, so this is a day shift and not a night shift.
• Work from home, anywhere in the Philippines with a connection that holds up.
• You will be employed by B4B Solutions, Inc., the Philippines company behind Clear Admin People, and dedicated to this one Australian client.
• Salary: PHP 45,000 - PHP 55,000
• Start date: as soon as you are available. We can work with a 30 day notice period.

How we hire, and how to apply

Every candidate we put forward passes our 6-Tool character assessment and a technical screen before the client sees them. We shortlist a small panel rather than a long list.

Do not send us a generic application. Show us instead. Tell us about a ledger you took from a mess to under control and what you actually did. Tell us about a customer you got to pay, and how you did it. We hire on demonstrated capability, not on a list of duties.

B4B Solutions, Inc. is an equal opportunity employer. We assess every applicant on the six Tools and on capability, and on nothing else. By applying you consent to B4B Solutions, Inc. collecting and processing your personal information for recruitment purposes, in line with the Data Privacy Act of 2012, and you can ask us to remove it.

Pay: Php45,000.00 - Php55,000.00 per month

Application Question(s):

• Are you willing to undergo background checks? (Yes/No)
• Are you willing to undergo the pre-employment medical exam? (Yes/No)
• What is your postpaid internet service provider? (If you have otherwise or none, kindly state N/A)
• Notice Period (0 days, 7 days, 30 days, more than 30 days)
• What is your monthly expected salary for this role?

Work Location: Remote