Manpower Services Co jobs

JOB SUMMARY

The Billing Specialist is responsible for the accurate preparation, validation, processing, and monitoring of billing related to Operations & Maintenance (O&M) services for solar PV assets. The role ensures that all billable activities, energy production data, and contractual obligations are properly validated, documented and coordinated to the finance department for invoice issuance and collection monitoring.

The Billing Specialist works closely with the Operations, Maintenance, Asset Management, Data Analysts, and Finance teams to ensure billing accuracy. timely revenue realization, proper reconciliation, and compliance with contractual and company requirements.

The role also supports reporting, audit readiness, and continuous improvement of billing workflows. Billing specialists are typically responsible for accurate invoicing, reconciliation, SLA compliance, and financial coordination.

ROLES AND RESPONSIBILITIES

ESSENTIAL DUTIES

Billing Operations & Invoice Preparation

• Review client contracts and service agreements to validate billing applicability and
• contractual compliance
• Validate approvals and supporting documents before coordinating billing to Finance
• Prepare and process O&M billing reference based on contracts, SLAs, maintenance activities, and approved billable works
• Validate billing data including:
• Work orders
• Service completion reports
• System production and deemed energy data
• Maintenance Packages
• Materials and manpower utilization
• Monitor billing schedules and contract-based charges
• Ensure traceability between work orders, service reports, and billable items
• Coordinate with Finance for invoice submission, collection tracking, and reconciliation
• Maintain organized billing records, supporting documents, and invoice history
• Monitor unbilled works and support timely revenue realization

Work Order & Service Validation

• Review completed work orders and service reports for billing eligibility and completeness
• Coordinate with Operations and Maintenance teams to verify:
• Service completion
• Manpower deployment
• Equipment usage
• Client-approved reactive maintenance activities
• Flag unsupported, duplicate, disputed, or incomplete billable activities for resolution prior to billing
• Ensure all billable activities are properly documented before coordinating with finance
• Track pending, disputed, or incomplete billing requirements and coordinate resolution

Energy Production & SLA Billing Support

• Assist in validating production data and deemed energy calculations used for billing purposes
• Coordinate with the Operations Manager and Data Analyst to ensure accuracy of monitoring
• and operational data
• Support computation of SLA-related charges, penalties, incentives, or recoveries where applicable
• Help monitor contractual billing requirements and service performance commitments

Client & Internal Coordination

• Coordinate with clients regarding billing inquiries, supporting documents, invoice clarifications, and billing disputes
• Work closely with:
• Operations Team
• Maintenance Team
• Asset Management
• Finance and Accounting
• Ensure timely resolution of billing discrepancies and documentation gaps
• Maintain professional communication with internal and external stakeholders

Reporting & Documentation

• Prepare billing summaries, aging reports, invoice trackers, and collection monitoring reports
• Maintain accurate records of:
• Invoices issued
• Collection status
• Service billing history
• Client billing requirements
• Support audit requirements and provide billing-related documentation when requested
• Assist in generating operational and financial reports related to O&M services
• Prepare billing accuracy and reconciliation reports
• Monitor billing turnaround time and aging of unresolved billing discrepancies

Process Improvement & Compliance

• Identify process gaps and recommend improvements in billing workflows and documentation
• procedures
• Ensure compliance with company policies, client contracts, and financial procedures
• Maintain confidentiality and integrity of operational and financial data

Others

• Support continuous improvement initiatives and special projects related to O&M billing, reporting, and operational processes.
• Build trust relations with partners and other departmental personnel

QUALIFICATIONS AND EDUCATION REQUIREMENTS

Qualifications:

• Bachelor’s Degree in Accounting, Finance, Business Administration, Engineering Management, or related field
• Experience in billing, invoicing, operations support, or finance-related functions
• 2–4 years of experience in finance, accounting, treasury, or cash handling roles
• Experience in cash advance management, liquidation, or expense control is highly preferred
• Exposure to audit processes or compliance-related work is a plus

Skills:

• Strong understanding of basic accounting principles and financial controls
• Familiarity with VAT rules, official receipts (OR), and tax-related documentation requirements
• Ability to enforce policies and handle sensitive financial matters with integrity
• Organized, detail-oriented, and efficient in handling multiple tasks.
• Strong sense of responsibility and accountability.
• Proficient in MS Office (Word, Excel, PowerPoint)
• Strong problem-solving skills, analytical abilities and attention to detail
• Excellent communication and presentation skills
• Ability to work independently and in a team environment

We Value People Who:

• Can work under pressure
• Are very resourceful
• Embody the company personality
• Care about the company, their co-employees, the quality of our products and services and the value to our customers and shareholders
• Are committed to strong work ethics and are constantly striving to excel
• Are more interested in teamwork than in internal politics
• Lead by example, giving credit to others for success and assuming personal responsibility for failure
• Have a sense of urgency and excitement, demonstrate candor, insight and creativity, and thrive in an environment of change, challenge, and competition
• Are top performers and are committed to excellence in whatever they do
• Have the ability to exercise good judgment and know when to ask for help
• Take initiative with work related and non-work-related concerns
• Empathy towards your customers and colleagues
• Pride and attention to detail
• Has good judgment and initiative to propose ideas in relation to the project or task

Pay: Php20,000.00 - Php30,000.00 per month

Benefits:

• Additional leave
• Company Christmas gift
• Flexible schedule
• Flextime
• Free parking
• Health insurance
• On-site parking
• Opportunities for promotion
• Pay raise
• Promotion to permanent employee

Ability to commute/relocate:

• Makati: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Do you have an ex xperience in cash advance management, liquidation, or expense control is highly preferred?

Experience:

• Finance: 2 years (Required)

Location:

• Makati (Required)

Work Location: In person