Manning Agency jobs

Job Summary

• The Manager supports the President of Pacc Shipping Phils., Inc in managing the daily operations of the crew manning office in the Philippines.
• This role ensures operational efficiency in crew recruitment, processing, deployment, and compliance with maritime and labor standards.
• The Manager will supervise frontline departments, ensure compliance with DMW, MARINA, and DOLE regulations, and serve as acting Officer-in-Charge in the absence of the President.
• The Manager is also required to support the President in managing and growing our 3rd party business, to engage and promote our services to other ship owners.
This is a critical succession and support role designed to maintain the seamless function of crewing operations and regulatory interfaces.

Key Responsibilities

Operations Support

• Oversee daily crew manning operations, ensuring adherence to recruitment, documentation, and deployment timelines.
• Coordinate and supervise departments handling:
  • Crew sourcing and selection
  • Document processing
  • Medical clearance and training
  • Visa, travel, and pre-departure arrangements
• Assist in budget planning, expense monitoring, and financial reporting to support the Director/President in maintaining cost-effective operations.

Regulatory Compliance

• Assist in ensuring that company operations meet the standards of:
  • DMW (licensing, contracts, audits, reports)
  • MARINA (training compliance, certification)
  • MLC 2006 and STCW conventions
• Maintain compliance calendars and internal audits of crew documentation.

Seafarer Welfare & Administration

• Monitor crew welfare programs, insurance coverage, and incident reports.
• Assist in the management of repatriations, disputes, and claims in coordination with the legal team.
• Ensure that employment contracts and pre-departure briefings are up to date and compliant.

Team Leadership and Training

• Supervise and mentor junior managers and staff involved in operations and support functions.
• Support training programs for office personnel and new hires in line with compliance and service standards.

Stakeholder Coordination

• Liaise with clients, ship owners, and principals for crew assignments and performance reports.
• Coordinate with training centers, medical clinics, and travel agencies to ensure smooth crew deployment.

Corporate Support

• Assist with preparation and submission of company reports to SEC, BIR, DOLE, and LGUs.
• Support the Director/ President in budgeting, procurement, and vendor selection for office operations.

Key Requirements

• At least 5–7 years of experiences in crew manning or maritime operations, with at least 2 years in a supervisory role.

• Strong working knowledge of DMW regulations, MLC, and maritime labor procedures.

• Basic to intermediate knowledge of financial and operational metrics, with the ability to manage departmental spending and support procurement and payroll processes.

• Must be a Filipino citizen, and eligible to represent the company in regulatory dealings when required.

• Excellent organizational and leadership skills.

• Strong written and verbal communication skills in English.

Education

Certifications