Makati Corporate Office jobs

We are looking for an experienced Executive Virtual Staff to support a growing conference and events business based in Lausanne, Switzerland.

Requirements:
- Proven experience as an Executive Assistant, Virtual Assistant, Administrative Assistant, or in a similar support role
- Strong proficiency in Google Sheets and/or Microsoft Excel
- Excellent organizational and time management skills
- Strong attention to detail and high level of accuracy
- Comfortable handling numbers, tracking systems, reports, and records management
- Experience with basic bookkeeping, expense tracking, and financial documentation
- Excellent written and verbal English communication skills
- Ability to work independently with minimal supervision
- Strong follow-up skills and accountability mindset
- Ability to manage multiple priorities in a fast-paced environment
- Experience maintaining spreadsheets, trackers, and organized digital filing systems
- Ability to handle email management, inbox organization, and follow-up communications professionally
- Capacity and commitment to work 40+ hours per week following CET timezone requirements
- Reliable internet connection and dedicated remote work setup

Responsibilities:
Executive & Administrative Support
- Manage and organize executive checklists, trackers, and operational spreadsheets
- Maintain organized digital filing systems according to dates and categories
- Handle email management, including monitoring inboxes, organizing messages, drafting responses, and follow-ups
- Conduct calls and follow-up communications with sponsors, partners, and stakeholders
- Track outstanding action items and ensure timely completion
- Maintain accurate records and documentation

Event Coordination & Sponsorship Support
- Assist with event follow-ups and coordination activities
- Support sponsorship onboarding processes
- Prepare and manage sponsorship travel checklists and coordination requirements
- Track deadlines, confirmations, and event-related deliverables
- Ensure proper documentation and monitoring of sponsorship requirements

Financial Tracking & Bookkeeping Support
- Monitor and record receipts, expenses, and financial documentation
- Track corporate expenses and outstanding financial items
- Maintain spreadsheet-based expense tracking systems
- Assist with basic bookkeeping and financial recording
- Ensure proper organization and filing of financial records by date
- Keep accurate logs and trackers for operational and financial reporting

Spreadsheet & Tracking Management
- Create, maintain, and update spreadsheets regularly
- Monitor data accuracy and consistency across trackers
- Organize operational, event, and financial data efficiently
- Generate organized reports and summaries when needed
- Ensure all trackers are updated in real-time and properly maintained

Pay: Php58,000.00 - Php62,000.00 per month

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Health insurance
• Paid training
• Pay raise
• Work from home

Application Question(s):

• Years of experience working as a Freelancer or as a Virtual Assistant (DO NOT include any time spent working from home due to the pandemic if your role was originally office-based.)
• Are you comfortable using Hubstaff for time tracking? It’s required for all our VAs—just screenshots, no videos.
• Do you have a main and backup computer? This is strictly required as we conduct system checks.
• Do you have a main and backup internet? This is strictly required as we conduct system checks.

Experience:

• Supporting EUROPEAN clients: 1 year (Preferred)
• EVA or Remote Executive Assistant: 1 year (Preferred)
• Bookkeeping: 1 year (Preferred)

Work Location: Remote