Legal Management Fresh Graduate jobs in Manila

CBRE Global Workplace Solutions (GWS)

As one of CBRE's core global businesses, Global Workplace Solutions (GWS) provides end-to-end services to occupier clients across the entire lifecycle of a building.

Our teams help companies improve their operations and reduce costs, through expert facilities management, project management, real estate and energy and sustainability services. Our dedicated teams work across all industries, and support clients ranging from global Fortune 500 companies to single, iconic buildings.

About the Role:

I. PROCUREMENTANDVENDORMANAGEMENT

• Source suppliers and service providers.

• Ensure comparative evaluation with at least three (3) vendors.

• Conduct due diligence on suppliers.

• Prepare Spend and justification Papers and route for approvals.

• Draft contracts for submission to the Legal Officer and facilitate routing for signature.

• Prepare purchase orders (P.Os) and route for approvals.

• Act as liaison between vendors and outsourcing unit to ensure proper coordination, validation, and compliance.

• Monitor contract periods, conduct annual vendor evaluations in coordination with the outsourcing units, and manage renewals or terminations for vendors.

• Maintain and update the database of accredited vendors in coordination with the outsourcing units and Group Procurement.

• Submit procurement-related reports to Group Procurement and for ESG compliance.

• Attend bi-weekly procurement meetings.

• Prepare and compile documentary requirements for internal and external audit and submit to the Admin Head for review and approval.

II. FACILITIESANDPROPERTYMANAGEMENT

• Coordinate with contractors, vendors, and service providers for repairs and facility-related services.

• Track and manage maintenance requests and work orders.

• Monitor and document the condition of office facilities and equipment.

• Physical inventory / tagging –making sure items exist and are properly labeled.

• Condition assessment –checking if items are working, damaged, or obsolete.

• Maintenance & repair tracking –scheduling and logging service work.

• Location & user assignment –knowing where equipment is and who’s using it.

• Disposal coordination –managing physical disposal and coordinating with vendors.

• Schedule and monitor Preventive Maintenance Services (PMS) for company-issued vehicles.

• Assist in compliance with safety regulations, inspections, and preventive maintenance planning.

• Handle all facility-related correspondence and documentation.

• Assist in compliance with safety regulations, inspections, and preventive maintenance planning.

• Handle all facility-related correspondence and documentation.

III. ADMINISTRATIVE SUPPORT

• Handle incoming and outgoing communications, including screening phone calls and assisting visitors.

• Prepare correspondence, reports, presentations, and other required documents.

• Coordinate and schedule meetings, appointments, and travel arrangements (e.g., booking company vehicles, hotels, and restaurants).

• Organize and manage office records and documentation.

• Provide general administrative support including filing, copying, binding, and scanning.

• Maintain and manage office supplies and equipment inventory, including tracking stock levels and handling replenishment requests.

• Process payments for vendors and service providers, ensuring accuracy and timeliness. Coordinate with outsourcing heads for validation prior processing payment

• Monitor DTR/timekeeping of utility staff and messengers and endorse to Admin Officer or Head Admin Head for approval.

• Handle the renewal of insurance and OR/CR for company-issued cars.

• Anticipate needs and provide proactive support to ensure smooth day-to-day operations and positive experiences for staff and visitors.

• Assist HR in coordinating logistics for internal events and employee engagement programs (e.g., training, seminars, board meetings, company parties, outings).

So, what's in it for you?

• Annual Merit Increase
• Performance Bonus
• 7 days of sick leave credits (unused sick leave credits convertible to cash)
• 7 days of vacation leave credits (unused vacation leave credits will be rolled over the following year)
• HMO and Life Insurance on Day 1
• Autonomy in work - We support and reward creators and doers, encourage innovation and an entrepreneurial mind-set.
• Inclusivity and Accessibility - We enable, value and embrace diverse perspectives across many dimensions
• Safety and Well-Being - You'll be provided with the work environment, resources and tools to feel like your most productive self and offered support for your total wellbeing.

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

Job Types: Full-time, Permanent

Pay: Php20,000.00 - Php25,000.00 per month

Benefits:

• Company events
• Health insurance
• Life insurance

Application Question(s):

• How much is your current monthly basic pay?
• How soon can you start working?

Experience:

• Facilities Management: 5 years (Required)
• Work order management: 5 years (Required)
• Stakeholder management: 5 years (Required)

Work Location: In person