Legal Document Review jobs

Overview

We are looking for a highly organized and proactive Paralegal Virtual Staff to support an Australian law firm.

We are looking for the following specific requirements

• Genuine interest in law and legal practice
• Strong written and verbal English communication skills
• Excellent organizational and time management skills
• High attention to detail and accuracy
• Strong computer literacy and ability to learn new software quickly
• Ability to work independently with minimal supervision
• Ability to manage competing priorities and deadlines
• Professional and client-focused communication skills
• Willingness to support legal, administrative, billing, and marketing functions
• Available to work during Australian business hours (AEST)
• Reliable internet connection and remote work setup

Your responsibilities will include (but are not limited to):

• Draft legal documents, correspondence, and file notes
• Assist with Wills, Estates, and Property Law matters
• Review contracts and perform calculations of figures when required
• Conduct legal research and assist with drafting articles for publication
• Onboard new clients and manage client files from inception
• Manage and respond to email correspondence
• Conduct phone follow-ups with clients and third parties
• Handle new client inquiry calls professionally
• Maintain timely and professional client communications
• Assist with the firm's marketing and client engagement initiatives
• Prepare and schedule content for websites, newsletters, and social media channels
• Coordinate seminars, webinars, and networking activities
• Maintain and update client and referral databases
• Assist in preparing marketing materials, presentations, and proposals
• Monitor and report on marketing activities and campaigns
• Record and maintain attorneys' billable hours and time entries
• Prepare, review, and issue client invoices
• Monitor billing records and outstanding invoices
• Assist with collections and invoice follow-ups
• Maintain confidential billing records and reports
• Provide general administrative support to the principal lawyer
• Maintain organized and accurate client files and records
• Support day-to-day office operations

This Position Is Perfect For You If You Are…

• Highly organized and detail-oriented
• Professional and dependable
• Proactive and takes initiative
• Strong sense of accountability and ownership
• Positive and can-do attitude
• Adaptable and eager to learn
• Strong problem-solving skills
• Client-focused and service-oriented
• Able to work independently while remaining collaborative
• Ethical and trustworthy when handling confidential information
• Strategic thinker with strong execution skills

Benefits:

• Company events
• Opportunities for promotion
• Work from home

Application Question(s):

• How many years of Paralegal Assistance experience do you have?
• How many years of Paralegal Assistance experience in Australia do you have?
• Years of experience working as a Freelancer or as a Virtual Assistant (DO NOT include any time spent working from home due to the pandemic if your role was originally office-based.)
• Are you comfortable using Hubstaff for time tracking? It’s required for all our VAs—just screenshots, no videos.
• Do you have a main and backup computer? This is strictly required as we conduct system checks.
• Do you have a main and backup internet? This is strictly required as we conduct system checks.

Work Location: Remote