Korean, Online, Home Based, Data Entry jobs

Listing Coordinator / Admin VA

Part-Time, Remote — Real Estate

About Us

Vitalis Outsourcing provides trained, vetted, and managed Executive Partners for real estate, property management, legal, home service, and other growing service-based businesses.

We go beyond simply placing support staff. Our team focuses on recruiting, matching, and managing top-tier Executive Partners so they can become reliable and valuable members of the businesses we support.

At Vitalis, we value professionalism, reliability, and long-term growth. We’re committed to building strong partnerships, supporting our team members, and creating opportunities for career development in a positive and collaborative environment.

About the Role

We are hiring a part-time Listing Coordinator / Admin VA to support a growing real estate business with pipeline management, listing coordination, and day-to-day administrative support.

This role begins as a part-time engagement (20 hours per week) for an initial 1–2 month period, with the potential to transition to full-time based on performance.

The ideal candidate has hands-on Follow Up Boss (FUB) and MLS experience, is comfortable managing client-facing communication, and can keep listings and lead pipelines organized from contract to close.

Working Hours

Monday – Friday, 9:00 AM – 1:00 PM CST (20 hours/week, part-time)

What’s in it for you?

• Opportunity to work directly with an established real estate professional
• Potential transition to a full-time role based on performance
• Supportive and collaborative team environment
• Clear systems, structured processes, and leadership support
• Ongoing coaching, feedback, and skill development

As a Listing Coordinator / Admin VA, You Will Be Responsible For:

• Managing the FUB pipeline to prevent lead loss, organizing tags/tasks, and logging call notes
• Booking appointments from incoming texts
• Managing the agent’s inbox, including replying to low-priority emails
• Coordinating listings from contract to close, including creating listing files and updating FUB
• Coordinating with the licensed Transaction Coordinator (TC)
• Scheduling photographers and managing sign/lockbox delivery
• Sending weekly seller updates
• Handling basic seller questions via group chat (text/FUB)
• Posting new listings to Facebook/Instagram using provided Canva templates (no content creation needed)

What Makes You a Great Fit:

• FUB and MLS experience required.
• Strong English communication with clear accent for client-facing calls
• Highly organized with strong attention to detail
• Comfortable managing multiple listings and pipelines at once
• Self-motivated and able to work independently in a remote environment

Nice to Haves:

Experience with any of the following is a plus:

• Spanish fluency
• Canva or Photoshop experience
• Familiarity with ChatGPT or similar AI tools

Tools & Systems You’ll Use

• Follow Up Boss (FUB)
• Google Drive
• Canva
• ChatGPT
• WhatsApp group for internal communication and daily Start-of-Day (SOD) / End-of-Day (EOD) reports
• FUB (text/email) for centralized client communication logs

Equipment Requirements

Candidates must have:

• Primary laptop/computer that meets modern performance standards
• Backup laptop/computer
• Stable primary internet connection
• Backup internet connection
• Backup power solution or alternative workspace during outages
• Quiet home office suitable for professional client calls
• High-quality headset with microphone

Pay: Php7,000.00 - Php8,400.00 per week

Application Question(s):

• How long is your experience as Listing Coordinator?
• Are you amenable to working during US hours?
• How long is your experience using Follow Up Boss?

Work Location: Remote