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    • Serve as the primary liaison between the Executive Administration and hospital departments, physicians, government agencies, and external stakeholders.
    • View all Fatima University Medical Center jobs - Antipolo jobs
    • Salary Search: Executive Secretary salaries in Antipolo
    • Cardiovascular encoder supports the department in a variety of ways.
    • Assist in completing needed tasks including, but not limited to copying, filing, updating…
    • A PhilHealth YAKAP (Yaman ng Kalusugan Program) Registration Staff serves as the primary liaison between patients and the enhanced primary care benefit.
    • Establishes and maintains proper communication lines and rapport with co-workers in the hospital (superior/peers).
    • Job Types: Full-time, Contract, Permanent.
    • Graduate of any 4-year course.
    • Sorts and files important documents and other paperwork.
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    • Prior experience in office administration, preferably in a hospital setting.
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    • Identify patient’s needs and concerns and help them navigate through the hospital premises.
    • Ensures that our brand identity is well represented to our customers…
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    • Visit hospital administrators, HCDs and iCare- accredited doctors to act promptly on their concerns (i.e., unpaid claims, distribution of checks, implementation…
    • Preferably with experience in hospital admissions or patient services, customer service and hospital industry.
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    • Bachelor's degree in Accounting, Finance, Healthcare…
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    •  Support hospital accreditation and certification activities.
    •  Experience using hospital information systems and quality reporting tools is an advantage.
    • - Note: Prior experience working directly within a clinic or hospital environment is highly preferred.*.
    • At least 2–3 years of proven HR experience.
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Job Post Details

Executive Secretary - job post

Fatima University Medical Center
Antipolo
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Job details

Job type

  • Permanent
  • Full-time

Location

Antipolo

Full job description

Key Responsibilities:

  • Provide comprehensive administrative and secretarial support to the Executive Administration.
  • Manage calendars, schedules, appointments, and meetings for executives.
  • Prepare meeting agendas, record minutes, and ensure timely distribution of official documents.
  • Draft, proofread, and manage correspondence, reports, memoranda, and presentations.
  • Maintain organized and confidential filing systems for records and executive documents.
  • Coordinate executive meetings, projects, and institutional initiatives.
  • Serve as the primary liaison between the Executive Administration and hospital departments, physicians, government agencies, and external stakeholders.
  • Respond professionally to inquiries from internal and external clients.
  • Assist in the implementation of administrative policies, procedures, and executive directives.
  • Monitor office operations and ensure efficient workflow.
  • Manage office supplies and coordinate procurement when necessary.
  • Handle incoming and outgoing communications, including emails, telephone calls, and official correspondence.
  • Utilize Microsoft Office applications and other office management software to prepare reports and presentations.
  • Prioritize multiple tasks, maintain confidentiality, and perform other duties as assigned by the Executive Administration.

Qualifications

  • Bachelor's Degree in Business Administration, Management, or any related field.
  • MBA or postgraduate studies are an advantage.
  • At least five (5) years of relevant experience in executive support, administration, or office management, preferably in a healthcare or corporate setting.
  • Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
  • Excellent written and verbal communication skills.
  • Strong organizational, multitasking, and time management abilities.
  • Demonstrated leadership, problem-solving, and decision-making skills.
  • High level of professionalism, integrity, discretion, and confidentiality.

Preferred Competencies

  • Excellent customer service and interpersonal skills.
  • Strong attention to detail and organizational ability.
  • Ability to coordinate multiple priorities while meeting deadlines.
  • Ability to work independently and collaboratively in a dynamic environment.
  • Strong analytical and administrative skills.

Benefits:

  • Company Christmas gift
  • Company events
  • Employee discount
  • Health insurance
  • Opportunities for promotion
  • Paid training
  • Promotion to permanent employee

Work Location: In person

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