Home Based Part Time jobs

Our client is looking for Real Estate Administrative Assistant (Part-Time)

Location: Remote (Must be available during PST business hours)
Focus Area: Seattle, WA Residential Property Management
Employment Type: Part-Time (approx. up to 35 hours/week, need to be available Monday-Sunday at all times especially due to emergencies

Role Overview

We are seeking a detail-oriented, proactive, and experienced Administrative Assistant to support the management of a residential real estate portfolio in Seattle, WA. This is a fully remote role requiring a "well-rounded" professional who understands the US property management lifecycle—from marketing and leasing to financial reporting and document auditing, as well as Seattle, WA tenant/landlord laws.

Key Responsibilities

• Leasing & Marketing: Manage rental listings across various platforms (Zillow, Apartments.com, etc.). Draft compelling property descriptions and ensure photos/data are current, you will work hand in hand with the Managing Director.
• Showing Coordination: Handle all incoming leasing inquiries via phone and email. Prequalify leads as needed, and coordinate/schedule showings for on-site staff.
• Platform Management: Execute daily tasks within Appfolio (or similar PMS). This includes updating tenant ledgers, posting notices, delinquencies, collections, and managing maintenance requests etc.
• Compliance & Auditing: Conduct regular audits of tenant files, lease agreements, and state-mandated forms within Appfolio to ensure 100% compliance with WA state and Seattle local laws.
• Financial Support: Assist with monthly expense reporting, basic bookkeeping, and vendor invoice processing.
• Vendor Relations: Research, vet, and maintain a database of local Seattle vendors (plumbers, cleaners, contractors). Obtain quotes and follow up on completed work orders.
• Administrative Support: Handle general administrative tasks, including drafting professional correspondence and maintaining organized digital filing systems. You will also be given specific tasks from the Managing Director that just depends on need, and seasonality.
• Reporting: Help with setting up and maintaining necessary reports for the Managing Director to better manage the portfolio, such as delinquency reports, vacancy reports, P&L etc...

Qualifications & Skills

• Real Estate Experience: Minimum 2+ years of experience in US property management or real estate administration.
• Tech Savvy: Strong proficiency in Appfolio (preferred) or similar property management software (Yardi, Buildium).
• Local Knowledge: General understanding of the Seattle, WA rental market and landlord-tenant laws is a significant plus.
• Communication: Exceptional verbal and written communication skills; comfortable handling high volumes of phone calls and emails with professionalism.
• Attention to Detail: An "auditor's mindset"—able to spot missing documents or entry errors in a fast-paced environment.
• Independence: Highly organized and able to manage a diverse task list remotely with minimal supervision.

Requirements

• Reliable high-speed internet and a quiet home office environment.
• Proficiency with Google Workspace or Microsoft 365.
• Availability to work during Pacific Standard Time (PST).

Pay: Php25,000.00 - Php30,000.00 per month

Application Question(s):

• How many years of experience do you have in US property management or real estate administration?
• Have you handled leasing inquiries, tenant communication, and showing coordination before?
• Are you familiar with lease agreement auditing, compliance checks, or landlord-tenant documentation?
• Do you have experience supporting property management operations in the US market?
• Are you available to work during Pacific Standard Time (PST) business hours?
• Is your expected salary within the offer stated in the job description?
• Do you have experience using AppFolio?

Education:

• Bachelor's (Preferred)

Work Location: Remote