Hiring of jobs in Lucena

JOB DESCRIPTION

Position: Office Staff
Department: Station Operations
Reports To: Station Manager

Job Summary

The Office Staff is responsible for providing administrative, financial, and operational support to the Station Manager in ensuring the smooth and efficient daily operations of the gasoline station. The primary responsibilities include assisting with daily transactions, preparing and maintaining financial records, handling documentation, monitoring office supplies, and coordinating administrative activities. The position requires accuracy, organization, accountability, and the ability to work closely with the Station Manager to ensure compliance with company policies and procedures.

Key Responsibilities

1. Daily Transaction Assistance

• Assisting the Station Manager in monitoring and recording daily station transactions.
• Checking and organizing sales reports, cash collections, and other transaction documents.
• Assisting in verifying daily sales, cash counts, and other financial records.
• Ensuring that transaction documents are complete, accurate, and properly recorded.
• Reporting any discrepancies or irregularities in daily transactions to the Station Manager.

2. Financial Documentation and Recordkeeping

• Preparing, organizing, and maintaining daily financial reports and supporting documents.
• Assisting in the preparation of cash deposits and other financial transactions.
• Monitoring and organizing accounts receivable, billing statements, and Statements of Account (SOA).
• Ensuring proper filing and safekeeping of financial documents and records.
• Assisting in the preparation of reports required by the Station Manager and Head Office.

3. Administrative and Office Support

• Performing general administrative duties, including encoding, filing, photocopying, and document preparation.
• Maintaining an organized filing system for station records, reports, and correspondence.
• Handling and organizing incoming and outgoing documents.
• Assisting in the preparation and submission of required reports to Head Office.
• Ensuring the confidentiality and proper handling of company documents and information.

4. Inventory and Procurement Assistance

• Assisting in monitoring office supplies, station materials, and other operational necessities.
• Preparing purchase requests for office supplies and other materials as needed.
• Coordinating with the Station Manager regarding procurement requirements.
• Monitoring the availability of supplies and reporting items that need replenishment.

5. Employee Records and Scheduling Assistance

• Assisting in preparing and maintaining employee attendance records and other personnel documents.
• Helping prepare and organize weekly work schedules for station personnel.
• Monitoring the submission of employee-related documents and reports.
• Coordinating with the Station Manager regarding administrative concerns involving station personnel.

6. Operational Coordination and Communication

• Providing administrative assistance to the Station Manager in carrying out daily operational activities.
• Coordinating with forecourt personnel regarding documents, reports, and other administrative requirements.
• Communicating with Head Office regarding the submission and follow-up of required documents.
• Assisting in addressing administrative concerns and reporting operational issues to the Station Manager.

7. Compliance and Other Duties

• Ensuring that all assigned tasks are performed in accordance with company policies, procedures, and established standards.
• Maintaining the confidentiality and integrity of financial records and company information.
• Performing other related administrative and operational duties as may be assigned by the Station Manager or Management.

Pay: Php17,000.00 - Php18,000.00 per month

Benefits:

• Company events
• Free parking
• On-site parking
• Opportunities for promotion
• Paid training
• Pay raise
• Promotion to permanent employee

Work Location: In person