Hiring Office Staff jobs in Iloilo City

JOB SUMMARY

The Admin Staff manages day-to-day office operations, handles clerical tasks, and ensures seamless communication across departments. This role serves as the backbone of the Operation Department, responsible for organization, documentation, and supporting staff at all levels to maximize overall office efficiency.

KEY DUTIES AND RESPONSIBILITIES

Office Administration

• Manage day-to-day administrative and clerical operations of the Operation Department, ensuring tasks are completed accurately and on time.
• Organize, encode, and maintain proper filing and documentation systems for department records, reports, and correspondence.
• Prepare, process, and route memos, forms, and other business documents for review and approval.
• Monitor and maintain office supplies inventory, coordinating procurement requests as needed.

Scheduling & Coordination

• Coordinate and maintain schedules, appointments, and meetings for the department, ensuring timely communication to concerned parties.
• Assist in planning and coordinating department activities, ensuring logistical requirements are met.
• Coordinate travel arrangements and related documentation for department personnel as required.

Billing, Expenses & Reporting

• Assist in the preparation, tracking, and monitoring of department billings and expense reports.
• Consolidate and prepare basic reports and summaries for management review using Microsoft Office applications.
• Maintain accurate and updated records of transactions, requests, and department activities.

Internal Customer Service & Communication

• Serve as a point of contact for internal inquiries, coordinating and relaying information across departments to ensure seamless communication.
• Maintain a professional and service-oriented approach when assisting staff, visitors, and other stakeholders.
• Perform other administrative and clerical duties as assigned by the immediate supervisor.

MINIMUM QUALIFICATIONS

Education

• High School Diploma or equivalent is required; an Associate's or Bachelor's Degree in Business Administration or a related field is preferred.

Experience

• At least 2-3 years of solid experience in office administration, clerical support, or a related function, including managing an office, coordinating and planning activities, communicating effectively, handling paperwork, and using office software.

Knowledge Requirements

• Working knowledge of office management practices, including documentation and filing, scheduling, inventory control, billing and expense processing, and travel coordination.

Technical Skills

• Proficiency in Microsoft Office (Word, Excel, Outlook) for document preparation, basic reporting, and correspondence.
• Good understanding of customer relationship management, with the ability to relate effectively to internal customers (staff and other departments).

Other Competencies Required

• Strong organizational skills and high attention to detail.
• Ability to maintain strict confidentiality of sensitive office and company information.
• Good written and verbal communication skills.
• Ability to multi-task and manage competing priorities under time pressure.

WORKING CONDITIONS

• Primarily office-based, performing clerical and administrative support functions within standard business hours.
• May require occasional coordination visits to other departments or sites within the company premises.
• May require extended hours during peak reporting periods, audits, or department events.

Pay: Php15,000.00 - Php20,000.00 per month

Benefits:

• Company Christmas gift
• Company events
• Free parking
• Health insurance
• On-site parking
• Opportunities for promotion
• Paid training
• Pay raise
• Promotion to permanent employee
• Staff meals provided

Work Location: In person