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Job Post Details

Administrative Assistant - job post

Wimmer Solutions
4.0 out of 5 stars
Remote
From PHP 29,000 a month

Job details

Pay

  • From PHP 29,000 a month

Job type

  • Full-time

Full job description

Job Title: Administrative Assistant

Location: Remote

Schedule: US Hours

OVERVIEW

As an Administrative Assistant, you are responsible for performing a variety of specialized administrative and office support functions while interacting with company personnel and the public. You believe in doing the job right. Being the best. And you’re up for the challenge.

ESSENTIAL DUTIES and RESPONSIBILITIES:

  • Gather in-house crew hours and submit them to HM for processing
  • Manage new-hire onboarding, including HireRight, system access, and laptop setup for training
  • Collect daily production sheets and paper as-builts from in-house crews
  • Create Charter compliant as-builts (colors, codes, survey data, CRQ numbers) using production sheets, Fulcrum entries, field as-builts, and coordination with Construction Managers
  • Assign and debrief production for in-house crews
  • Verify that as-builts align with production entered and that all billing codes are correct
  • Validate NTP values against production quantities
  • Upload completed as-builts into the tracker under the appropriate job numbers
  • Distribute daily production reports and paper as-builts to the appropriate stakeholders for next steps
  • Coordinate with in-house staff and contractors via email to gather billing information required for Charter-standard as-builts
  • Revise as-builts as required by MasTec Finance or Charter during the approval process
  • Receive NTPs/WOs from team members and request SR numbers as needed
  • Submit SR requests via Google Form and upload NTPs for entry into Oracle for new BAU and RDOF jobs (Tampa & Winter Garden)
  • Perform general office duties and perform basic bookkeeping work
  • Manage and maintain executives’ schedules and book travel arrangements as needed
  • Prepares and files reports, memos, letters, and other documents
  • Perform photocopying and other production services
  • Assist in coordinating special events and projects
  • Attend meetings to record minutes

REQUIREMENTS:

  • 3-5 years’ experience as Admin Assist or Project Coordinator
  • You have a knack for figuring out hard problems and enjoy a hands-on approach to your work
  • You can work independently on multiple projects at once
  • You are highly organized
  • You are proficient with Microsoft Office products
  • You have strong communication skills and a professional demeanor
  • You have experience in both customer-oriented and professional environments

Pay: From Php29,000.00 per month

Benefits:

  • Health insurance
  • Work from home

Application Question(s):

  • How many years of experience do you have in using AutoCAD?
  • How many years of experience do you have in using Oracle?
  • How many years of experience do you have in the Telco/Telecom or Construction industry?

Work Location: Remote

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