Fatima University Medical Center jobs

Key Responsibilities:

• Provide comprehensive administrative and secretarial support to the Executive Administration.
• Manage calendars, schedules, appointments, and meetings for executives.
• Prepare meeting agendas, record minutes, and ensure timely distribution of official documents.
• Draft, proofread, and manage correspondence, reports, memoranda, and presentations.
• Maintain organized and confidential filing systems for records and executive documents.
• Coordinate executive meetings, projects, and institutional initiatives.
• Serve as the primary liaison between the Executive Administration and hospital departments, physicians, government agencies, and external stakeholders.
• Respond professionally to inquiries from internal and external clients.
• Assist in the implementation of administrative policies, procedures, and executive directives.
• Monitor office operations and ensure efficient workflow.
• Manage office supplies and coordinate procurement when necessary.
• Handle incoming and outgoing communications, including emails, telephone calls, and official correspondence.
• Utilize Microsoft Office applications and other office management software to prepare reports and presentations.
• Prioritize multiple tasks, maintain confidentiality, and perform other duties as assigned by the Executive Administration.

Qualifications

• Bachelor's Degree in Business Administration, Management, or any related field.
• MBA or postgraduate studies are an advantage.
• At least five (5) years of relevant experience in executive support, administration, or office management, preferably in a healthcare or corporate setting.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational, multitasking, and time management abilities.
• Demonstrated leadership, problem-solving, and decision-making skills.
• High level of professionalism, integrity, discretion, and confidentiality.

Preferred Competencies

• Excellent customer service and interpersonal skills.
• Strong attention to detail and organizational ability.
• Ability to coordinate multiple priorities while meeting deadlines.
• Ability to work independently and collaboratively in a dynamic environment.
• Strong analytical and administrative skills.

Benefits:

• Company Christmas gift
• Company events
• Employee discount
• Health insurance
• Opportunities for promotion
• Paid training
• Promotion to permanent employee

Work Location: In person