Document Processing Officer jobs

Primary Purpose of Position:

The Document Controller provides support to the global BMS team in ensuring that key business and project documents like contracts, contract variations, project data sheets, project management plans, CVs and similar are registered, reviewed, audited and available in accordance with the requirements of Business Management Systems. The Document Controller is responsible for registering documents, retrieving documents, reviewing reports/registers/business systems for non-compliance issues, providing reports and communications designed to facilitate provision and registration of key business documents.

Key Responsibilities:

1. Maintain the company's key business and project documents such as, but not limited to, contracts, contract variations, project data sheets, project management plans, employee CVs, etc. by:

• Uploading or registering documents provided by users;
• Ensuring that the document control QA/QC requirements are met;
• Maintenance of accurate metadata and document attributes on all documents;
• Retrieval and provision of documents as needed;
• Maintaining access to key business document registers, systems and databases;
• Liaise and communicate with the company personnel to obtain required documents;

2. Prepare reporting and analysis on document registers and compliance for key stakeholders, such as:

3. Provide feedback to business unit managers and individual users on missing and required documents.

4. Facilitate resolution of document control related issues and requests in a timely manner, including but not limited to:

5. Act as the administrator of the following libraries:

6. Liaise with internal team members or other functional groups to address unresolved issues.

7. Identify and suggest possible improvements on internal processes.

8. Other tasks related to the company's document registers and document compliance processes as required.

Job Types: Permanent, Full-time

Pay: Up to Php43,000.00 per month

Benefits:

• Additional leave
• Health insurance
• Life insurance
• Opportunities for promotion
• Pay raise
• Work from home

Ability to commute/relocate:

• Mandaluyong Central Post Office: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Document management systems: 3 years (Required)

Work Location: Hybrid remote in Mandaluyong Central Post Office