Document Controller jobs

QUALIFICATIONS

• A Bachelor Degree Holder
• Project Experience: 5-10 years with at least 1 asset rejuvenation or brownfield projects
• Project management essentials, highly proficient in Electronic Document Management System, google suite and MS Office suite.

ESSENTIAL DUTIES & RESPONSIBILITIES

1) Implementation of the Project Site Document Controller responsibilities as per developed Information Management Plan to ensure standard operationalization of Document Control throughout the project lifecycle.

2) Work with Client's Project Control Services Project Information Specialist to ensure/develop relevant Project Execution Team Document Control Procedure, which will be evergreen/ reflects the actual documentation changes as the project progresses.

3) Key Interfaces are the many suppliers of information, including asset, project team members, contractors, EPC and equipment vendors and information customers.

4) Work with and a team of project document controllers and/or coordinate with document control services rendered by a 3rd party provider.

5) Comply with the Company Records Management for Controlled and non Controlled Documents; and support deliverables and development of Project Control Assurance Plan.

6) Conducts quality checking of all project document deliverables ensuring full compliance with the established Project Documents Acceptance Criteria. (ie. submission standards on format, naming conventions, required metadata, review and approval cycles etc.) to ensure project team and EPC, contractor compliance.

7) Support and maintain knowledge on the execution of the document distribution matrix, and provide support whenever there are changes.

8) Ensures all generated engineering and projects information and data are kept secure and with integrity for final handover to asset.

9) Leads and manage bulk download, upload, consolidation, migration, archiving, and retrieval of all project documents and information.

10) Liaises with relevant stakeholders to assure technical documents are reviewed, approved, and maintained as final approved versions within the Electronic Document Management System (EDMS).

11) Oversees, controls and maintains any hard copy documents as mandated by project site requirements.

12) Manage and maintains information file plan and registry to allow accurate storage and retrieval of engineering and projects technical records, certificates, business correspondences in electronic and/or hardcopies. All information and data are identified, mapped to the right owners/custodians, and repositories.

13) Lead the administration and governance in ensuring the correct use of the Electronic Document Management Systems (EDMS) and identify project requirements on EDMS and translate into guidance to users.

14) Prepares and submits as per schedule Information Management Progress reports frequency that highlights status of project information/ documentation. Identifies what are the gaps/opportunities and a clear explanation what caused the gaps and opportunities including recommendations to achieve completion.

15) Records and reports lessons learned as it occurs during the project execution to handover lifecycle.

16) Extend relevant support to other departments such as, but not limited to cascading and/or adopting initiatives, programs, projects and activities.

17) Conforms to the company’s Quality, Environmental, Occupational Health and Safety, and Information Security Management Systems policies, standards, procedures, and guidelines based on ISO 9001, ISO 14001, OHSAS 18001, and ISO 27001 Standards

18) Reports Environmental, Occupational Health and Safety, and Information Security events/incidents or potential events, or other security risks to the organization/ committees-in-charge

19) Protects information assets from unauthorized access, disclosure, modification, destruction, or interference in accordance with ISMS policies. Maintains availability, confidentiality, and integrity of documents

20) Ensures all project information and data are properly identified, classified, assigned to the appropriate owners and custodians, and maintained within approved repositories

21) Supports project audits, management reviews, governance reviews, and assurance activities by providing cost information, analyses, and supporting documentation as required.

22) Performs other tasks and responsibilities that may be assigned

Job Type: Full-time

Work Location: In person