Contract Hiring jobs in Naga

Administrative Support

• Cleanliness
• Ensure all trash bins are strategically placed and regularly emptied.
• Educate employees and workers on site cleanliness protocols.
• Provide administrative support to the Project Manager and team, including schedule management, meeting agenda preparation, and minute-taking.
• Assist the Safety Officer in conducting toolbox meetings, ensuring attendance sheets are signed.
• Ensure that all memos and communications are promptly and accurately relayed to the concerned personnel.
• Report any findings or observations to upper management and conduct initial investigation if necessary.
• Maintain adequate stock of necessary supplies and equipment for the office.
• Ensure all necessary documents and forms are accessible on-site related to ISO.
• Assist in the application, renewal, and management of all required permits for construction projects, ensuring compliance with regulatory standards.
• Ensure timely ordering and delivery of fixed assets or office supplies, ensuring accurate records are maintained.

Site Utilities & Security

• Utilities Management
• Log and monitor monthly power and water consumption; submit periodic reports to the Main Office.
• Site Security
• Ensure security guards are performing their duties effectively.
• Orient security personnel on site-specific protocols and risks.
• Ensure sufficient security coverage and identify potential security risks.
• Assist or coordinate with security guard regarding theft or crime incidents
• CCTV Management
• Ensure all CCTV cameras are operational and strategically placed.

Facilities Management

• Canteen Operations
• Ensure canteen operators comply with rental agreements and site regulations.
• Signage & Bulletin Board
• Manage the posting of organizational structures, Mission-Vision-Values (MVV), memos, and other relevant information on site.

Human Resource Support

• Hiring
• Coordinate the hiring process at the project site, ensuring compliance with Hiring and Recruitment Procedures. Forward necessary documents to Head Office for documentation.
• Ensure that all hired employees meet the necessary legal requirements for employment.
• Confirm that all employees are enrolled in the mandatory benefits programs, such as life insurance, health insurance, and other applicable employee benefits. Work closely with the Head Office to ensure timely processing and compliance with company policies and legal regulations.
• Ensure that all newly hired employees or workers have valid and proper identification, such as government-issued IDs or company-provided ID badges.
• Facilitate the issuance of site access IDs or badges as needed.
• Uniform Compliance
• Monitor and enforce uniform policy adherence.
• Timekeeping
• Monitor and document employee attendance and daily activities.
• Company ID Issuance
• Oversee the issuance and management of employee identification cards.
• Exit or Transfer
• Facilitate the exit or transfer process for employees, ensuring all necessary paperwork and formalities are completed.

Financial Support

• Budget & Expenses
• Assist in managing project budgets and tracking expenses.
• Petty Cash
• Control and liquidate cash funds for the project site; maintain a weekly budget for miscellaneous project expenses with proper receipt documentation.
• Payroll Distribution
• Distribute salaries to workers in a timely and accurate manner.
• Utility Billing
• Charge utility bills to workers or subcontractors as applicable.
• Canteen Collection
• Manage the collection of canteen fees.

Documentation

• Document Management
• Organize and manage project documentation, including contracts, reports, and permits.
• Ensure ISO-registered documents and forms are accessible for reference and use.
• Serve as the Document Controller of the project site, maintaining efficient management and control of documents.

ISO Compliance

• Participate in Internal Quality Audits and represent the project site for ISO compliance.

Software Management

• Manage the issuance and inventory of fixed assets and office supplies using ASYST and/or Hilti On-Track software.

Information Technology

· Ensure that all biometric devices used for employee attendance tracking are functioning correctly and consistently. Regularly check and calibrate the devices to prevent any discrepancies in attendance records.

· Monitor and maintain a stable internet connection across the site. Troubleshoot any connectivity issues promptly to minimize downtime and ensure continuous communication.

· Regularly check the computers used on-site for proper functionality. Address any hardware or software issues as they arise, and ensure that all systems are up-to-date with the latest security patches and software updates.

· Ensure that all printers and other peripheral devices are in good working condition. Handle any malfunctions swiftly to avoid disruptions in document handling and project reporting.

Other tasks that may be assigned by the supervisors from time to time

Pay: Php20,000.00 - Php22,000.00 per month

Work Location: In person