Cloudstaff Philippines, Inc jobs

Full-Time | Permanent Work-from-Home
Position: Administrative & Accounts Assistant

Overview:
We are looking for a reliable and detail-oriented Administrative & Accounts Assistant to support day-to-day operations for a growing business. This is an entry-level role ideal for someone who enjoys working with systems, checking details, and keeping records accurate across administrative and basic accounting functions.

You will work closely with the business owner to ensure invoices, payments, and job records are properly tracked and up to date.

What You’ll Do:

Accounts Support

• Review supplier and subcontractor invoices received via email
• Cross-check invoices against internal records (Excel)
• Enter invoices into the accounting system (with automation support)
• Verify invoice details such as account coding, due dates, amounts, and GST
• Reconcile supplier statements against recorded invoices (monthly)

Customer Payments & Job Tracking

• Monitor scheduled jobs and ensure customer payments are completed
• Assist in following up on outstanding payments when needed

Quotes & Customer Communication

• Review quotes sent to customers and follow up on pending responses
• Assist in responding to customer emails as required

General Administration

• Maintain and update internal records and spreadsheets
• Assist in preparing internal reports
• Support general administrative and coordination tasks

Qualifications:

• High attention to detail and accuracy
• Basic understanding of accounting principles (or willingness to learn)
• Comfortable using Excel and cloud-based tools
• Strong organizational and time management skills
• Good written communication skills
• Ability to work independently and follow structured processes

Nice to Have (Not Required):

• Experience with ServiceM8 and/or Xero
• Previous experience in admin or accounts support roles

Salary: Php 35,000/month
Work Schedule: Monday – Friday, 7:00 AM – 4:00 PM (PH Time)

Job Type: Full-time

Pay: Php35,000.00 per month

Benefits:

• Pay raise
• Work from home

Experience:

• HubSpot: 1 year (Preferred)
• admin: 1 year (Required)
• bookkeeping: 1 year (Required)
• email and chat support: 1 year (Preferred)
• Xero: 1 year (Preferred)
• ServiceM8: 1 year (Preferred)

Language:

• English (Required)

Work Location: Remote