Admin jobs

Position Purpose

The Construction Administrator will provide administrative and project coordination support to an Australian construction company. The role will assist Project Managers, Construction Managers, and project teams with project documentation, subcontractor and supplier coordination, reporting, document control, project tracking, and day-to-day administrative requirements.

The successful candidate will play an important role in keeping construction projects organized by ensuring that documentation, communications, project records, action items, and administrative requirements are properly coordinated and maintained.

Job Duties and Responsibilities

• Provide day-to-day administrative and coordination support to Project Managers, Construction Managers, and project teams.
• Maintain accurate, organized, and up-to-date project documentation and records.
• Coordinate and maintain project files, registers, reports, trackers, and databases.
• Assist with subcontractor and supplier coordination and follow up on outstanding requirements.
• Monitor and follow up on outstanding documentation, approvals, information, and project actions.
• Assist with the preparation and processing of purchase orders, invoices, work orders, and other project documentation.
• Maintain project schedules, action lists, administrative trackers, and other project monitoring tools.
• Assist with progress reporting and preparation of project status reports.
• Coordinate meetings, including preparation of agendas, recording of minutes, and monitoring of follow-up actions where required.
• Assist with document control, including project correspondence, drawings, specifications, reports, and other project records.
• Support the collection, organization, and tracking of subcontractor compliance documentation.
• Assist with project onboarding and documentation requirements for subcontractors and suppliers.
• Coordinate communication between Project Managers, subcontractors, suppliers, consultants, clients, and internal teams.
• Update and maintain construction/project management systems and databases.
• Assist with variations, RFIs, work orders, and other project administration requirements.
• Maintain accurate spreadsheets and databases for project tracking and reporting.
• Ensure project information is accurate, current, organized, and readily accessible.
• Provide general administrative and coordination support to the construction team as required.

Required Skills and Experience

The ideal candidate should have practical experience in construction project administration and coordination, including:

• Construction project administration
• Document control and project records management
• Subcontractor and supplier coordination
• Project reporting and status tracking
• Purchase orders and invoices
• Variations and change orders
• RFIs and project correspondence
• Compliance documentation
• Construction scheduling and project tracking
• Project documentation and administrative coordination
• Construction/project management software

Construction Platforms and Software

Experience with construction project management or document management platforms is an advantage, including:

• Procore
• Aconex
• Autodesk Construction Cloud
• Buildertrend
• Jobpac
• Bluebeam
• Similar construction management, project administration, or document control systems

Qualifications and Requirements

• Previous experience as a Construction Administrator, Project Administrator, Site Administrator, Project Coordinator, or in a similar construction-related role.
• Previous experience working within the construction industry.
• Good understanding of construction project workflows, processes, and documentation.
• Experience coordinating with subcontractors, suppliers, consultants, clients, and internal project teams.
• Strong organizational and time-management skills.
• Excellent written and verbal English communication skills.
• High level of attention to detail and accuracy.
• Ability to manage multiple projects, priorities, tasks, and deadlines effectively.
• Strong proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Familiarity with project management, construction management, or document management systems.
• Ability to work independently while maintaining effective communication with a remote Australian-based team.
• Previous experience supporting Australian construction projects or companies is highly desirable.

Ideal Candidate Profile

The ideal candidate is a highly organized, detail-oriented, and proactive construction professional who understands the administrative and coordination requirements of construction projects.

They should be comfortable managing multiple documents and project trackers, coordinating with various stakeholders, following up on outstanding requirements, and supporting Project and Construction Managers in keeping projects organized and on track.

Experience working with Australian construction companies, projects, or systems will be highly valued.

Pay: From Php40,000.00 per month

Work Location: Remote